Purchase & Sourcing Manager

Role & responsibilities

Detailed Description

• Floating enquiries, getting quotations and approval of rate from HOD.
• Negotiate with existing as well as new vendors for better rates, quality products, service norms, credit terms, INCO terms, etc in coordination with HOD.
• Define service level agreements for each service provider in coordination with HOD.
• Making rate contracts with vendors
• Ensure invoices received from vendors are submitted to finance department in time.
• Timely procurement of material to ensure smooth functioning of production department. Turn around time From Purchase Requisition to material in BIN should be optimised
• Resolve vendor or contractor grievances and claims.
• Lead time monitoring of key material and updating the changes in swan
• Arranging logistics for material movement.
• Keep track of non-moving, slow moving items and submit report to HOD on timely basis.
• Rejection monitoring whether rejection is sent on time to vendor.
• Procurement of outsourced item as per pre defined policy .
• Procure all material as per planning meeting and ensure that production targets are not hampered due to material unavailability.
• Monitoring of stock levels for material procured by you
• Processing vendor advance payment request and getting it approved from HOD Purchase.
• Monitor Pending challans on monthly basis with Accounts and close all pending challans before 3rd of every month
• Actively participate in Planning meetings to be held On Tuesday and Friday of every week
• Ensure timely completion of CAPA, On time receipt of Test certificate, timely receipt of material against advance given to vendor etc
• Ensure timely completion of the discrepancies replated to PO , invoice, rejection material etc
• Raise Engineering deviation note (AUD) , take approval from design and submit the same to inward quality
• Cost optimization for Domestic & Import transactions (as assigned) eg freight cost etc
• Cost reduction through item development , payment term improvement , freight cost reduction, MOQ optimization etc
• Co-ordination with vendor, stores & quality for rejection, replacement of material.
• Ensure timely GRN with respect to PO is happening as per turn around of time
• Timely checking of stores stock & report variance if any.
• Plan for the receipt of the key materials accordingly in coordination with stores and HOD.
• Define strategy for vendor development in coordination with HOD as per company defined policy.
• Follow vendor evaluation system on regular basis.
• Revisiting following aspects with existing vendors on a periodic basis after approval from HOD like payment terms, delivery terms, insurance, freight, basic rate, etc.
• Conduct periodic visits to check facility, housekeeping, capability, capacity, technology, legal compliance, adherence to the safety norms, certifications validity, process controls, quality systems, etc.
• Analysing the share of business of each vendor
• Identifying vendors where the dependability is high and company has got a risk factor attached and after discussion with HOD, prioritise the same.
• Drilling down to item / vendor level and define a target for vendor development during a period after discussion with HOD.
• Coordination & development with vendor for minor customization.
• Define vendor selection criteria with respect to capacity, capability, quality, logistics, legal compliance, etc as per company defined policy and select vendor accordingly.
• Conducting periodic audits as per company defined policy
• Review critically - make, buy and sub-con selection based on costs, urgency, capability criteria's.
• Ensuring the sub-con cost and any rate increase is captured properly in bill of material
• Periodic reconciliation of sub-con material.
• Debiting the vendor on timely basis for agreed unexplainable variances.
• Negotiating payment terms with sub-con for better working capital management.
• Comply with all documentation with respect to subcon under GST/other acts.
• Getting stock statement from sub-con at defined levels.
• Periodic verification of fixed assets and escalating the discrepancies if any to management.
• Act as a single point contact for all payment related issues
• Timely submission of MIS report in prescribed format with respect to vendor development initiative taken up, cost reduction initiatives, etc.
• Use ERP effectively for procurement function
• Follow all compliances with respect to ISO, UL,CE, Safety and other certifications.
• Coordinating with purchase department regarding current and upcoming shipment
• Coordinating with Forwarder , courier companys for freight charges
• Verify checklist as per packing and invoice provide by purchase department
• Continuous follow up with Forwarder

Preferred candidate profile

• A candidate should have past experience of buying bearings,shafts,fastners,insulation, housings &should understand the manufacturing processes,CNC & VMC machines.
• Have goodexposure of Import fromChina/Taiwan for magnets,controllers .Should be familiar ISO/IATF standards for vendor audits & documentation.