Purchase Officer

Key Responsibilities:

• Procurement Operations:

  Manage end-to-end procurement activities including sourcing, vendor evaluation, negotiation, and purchase order execution.

• Vendor Management:

  Identify, assess, and maintain relationships with reliable suppliers to ensure timely and quality supply of materials and services.

• Quotation Analysis:

  Obtain and compare quotations from multiple vendors to ensure cost-effectiveness and compliance with company standards.

• Purchase Orders:

  Prepare and process purchase orders accurately in line with project or departmental requirements.

• Inventory Coordination:

  Coordinate with store and inventory teams to maintain optimal stock levels and avoid shortages or overstocking.

• Follow-ups:

  Track and expedite deliveries to ensure materials arrive on time and meet quality specifications.

• Documentation:

  Maintain proper records of purchase requisitions, orders, invoices, delivery challans, and vendor communications.

• Cost Optimization:

  Work closely with finance and operations to ensure cost control and budget adherence.

• Compliance:

  Ensure all procurement activities comply with company policies and relevant statutory regulations.

• Reporting:

  Prepare periodic procurement reports, vendor performance evaluations, and cost analyses for management review.

Requirements:

• Qualification: Bachelor's degree or Diploma in Supply Chain Management, Business Administration, Commerce, or a related field.
• Experience: 23 years of experience in purchasing or procurement operations, preferably in a manufacturing, construction, or industrial setup.
• Strong negotiation and communication skills.
• Knowledge of vendor sourcing practices and market trends.
• Familiarity with ERP systems and procurement software (e.g., SAP, Oracle, Tally).
• Good analytical, organizational, and documentation skills.
• Proficient in MS Office (Excel, Word, Outlook).
• Ability to work collaboratively with cross-functional teams.