Purchase Manager

• Identify, evaluate, and onboard reliable vendors for aluminium raw materials and related services.
• Maintain a comprehensive vendor database with performance records.
• Conduct regular vendor assessments based on quality, delivery, pricing, and compliance.

2. Requisition and RFQ Management:

• Review purchase requisitions from internal departments.
• Prepare and issue RFQs to approved vendors.
• Analyze quotations, negotiate pricing and terms to secure optimal value.

3. Purchase Order and Documentation:

• Generate accurate Purchase Orders (POs) in line with company protocols.
• Ensure timely approvals and dispatch of POs to vendors.
• Maintain complete documentation of procurement activities including POs, contracts, and invoices.

4. Delivery and Quality Assurance:

• Track and follow up on deliveries, ensuring timely receipt of goods.
• Conduct inspections upon receipt to verify quality and specification compliance.
• Manage discrepancies, damages, or delays with corrective vendor coordination.

5. Invoice and Payment Processing:

• Match received goods with invoices, verifying quantity and pricing.
• Coordinate with the finance team for timely processing of payments.

6. Compliance and Continuous Improvement:

• Ensure adherence to procurement SOPs, legal regulations, and industry standards.
• Participate in SOP reviews and updates to reflect evolving business needs.
• Drive efficiency and cost savings through process improvement initiatives.

7. Emergency & Risk Management:

• Develop emergency procurement protocols for unforeseen demands or supply chain disruptions.
• Support business continuity planning and response drills.

8. Cross-functional Collaboration:

• Collaborate with production, logistics, finance, and sales departments to align procurement with organizational goals.
• Provide regular updates to stakeholders on procurement status and vendor performance.

9. Performance Monitoring & Reporting:

• Track KPIs such as on-time delivery, cost savings, and vendor performance.
• Provide data-driven insights for strategic procurement decisions.

10. Team Leadership and Development:

• Lead, mentor, and support the procurement team.
• Facilitate training sessions and encourage continuous learning and development.