Purchase Head

Role & responsibilities

. Purchase Requisition and Order Management PR to PO turn

Around Time Review approved purchase requisitions and verify specifications and requirements Requisition Fulfilment Prepare and issue RFQs to approved vendors with clear scope and timelines Material Availability Coordinate for bid collection and prepare comparative statements for supporting vendor selection On-Time Delivery Negotiate with vendors for competitive pricing, payment terms and delivery schedules Generate Purchase Orders in ERP system with accurate details and terms & conditions Track PO acknowledgments and maintain PO status updates in the system

2. Coordination with Vendors and Delivery Management Coordinate with vendors for timely material delivery as per project schedules Follow up on pending deliveries and expedite critical materials Resolve vendor queries and facilitate smooth material dispatch and logistics Coordinate with site teams for material receipt, inspection and Goods Receipt Note (GRN) generation Manage vendor communications and maintain delivery trackers

3. Material Planning and Inventory Management Support Prepare material demand plans based on project schedules and site requirements Monitor inventory levels and initiate replenishment for fast-moving items Conduct material reconciliation (ordered vs. received vs. issued vs. consumed) with support from Operations team Coordinate material transfers between projects for excess/slow-moving stock Maintain material availability status for planning team coordination

4. Vendor Management and Documentation Lead vendor registration, pre-qualification and onboarding process Maintain vendor master data, documentation and performance records Update and maintain material master data with accurate descriptions, units and specifications Evaluate performance of vendors as per the pre-defined criteria (quality, cost, delivery timeliness etc.), with inputs from Operations team and scorecard preparation Manage procurement documentation including RFQs, quotations, POs, correspondence Ensure vendor compliance with documentation requirements (bills, test certificates, GST)

5. MIS Reporting and Process Compliance Generate procurement reports and dashboards (PO status, delivery tracking, pending items) Maintain accurate data entry in ERP purchase module Maintain and update rate repository/database for all material categories and support in rate contract management Identify and escalate procurement issues (price hike, material unavailability) /delays to Head - Procurement

Preferred candidate profile