Purchase Executive

Position Overview

Purchase Executive

Key Responsibilities

Procurement & Sourcing

• Identify, evaluate, and select suppliers based on quality, cost, and delivery timelines.
  
• Request and compare quotations, negotiate pricing, terms, and contracts.
  
• Process purchase orders (POs) and ensure timely delivery of materials/services.
  

Vendor Management

• Maintain strong relationships with existing suppliers and develop new vendor sources.
  
• Monitor vendor performance, delivery schedules, and compliance with agreements.
  
• Resolve supplier-related issues, delays, or quality concerns.
  

Inventory & Documentation

• Coordinate with stores and production teams to forecast material requirements.
  
• Track inventory levels and reorder points to avoid shortages or overstocking.
  
• Maintain accurate records of POs, invoices, agreements, and procurement documentation.
  

Quality & Compliance

• Ensure purchased goods meet required specifications and quality standards.
  
• Follow procurement policies, audit requirements, and company compliance guidelines.
  
• Assist in cost reduction initiatives and strategic sourcing efforts.
  

Coordination & Communication

• Work closely with production, accounts, logistics, and project teams.
  
• Support vendor audits and maintain up-to-date supplier databases.
  
• Communicate order status and resolve any discrepancies in quantity, quality, or billing.
  

Required Skills & Qualifications

• Bachelors degree in Supply Chain, Business Administration, Commerce, or related field.
  
• Proven experience as a Purchase Executive or in procurement/supply chain roles.
  
• Strong negotiation, analytical, and vendor management skills.
  
• Knowledge of purchase cycles, market trends, and procurement best practices.
  
• Proficiency in MS Office, ERP systems (SAP, Tally, Oracle, etc.), or procurement software.
  
• Good communication and interpersonal skills.
  

Preferred Skills (Good to Have)

• Experience in strategic sourcing or category management.
  
• Industry-specific knowledge (manufacturing, engineering, construction, etc.).
  
• Ability to work under tight timelines and multitask effectively.