Purchase Executive

Key Responsibilities:

• Purchase Order Management:

• Prepare, process, and issue purchase orders (POs) accurately and in a timely manner based on approved requisitions.
• Enter and maintain accurate purchasing data in the ERP system or relevant software.
• Track the status of purchase orders from issuance to delivery, expediting orders as necessary to meet production schedules.
• Verify received goods against purchase orders to ensure accuracy in quantity, quality, and specifications.

• Vendor Communication and Relationship Management:

• Liaise regularly with suppliers regarding order status, delivery schedules, discrepancies, and inquiries.
• Assist in resolving issues with vendors concerning incorrect shipments, damaged goods, or delayed deliveries.
• Maintain professional and positive relationships with existing suppliers.
• Support the sourcing team in identifying and researching potential new vendors.

• Data Management and Reporting:

• Maintain and update comprehensive records of purchase orders, invoices, contracts, supplier information, and delivery dates in internal databases.
• Prepare basic reports on purchasing activities, order status, and inventory levels for review by the Purchase Manager.
• Assist in preparing cost analyses and tracking savings opportunities.

• Administrative Support:

• Perform general administrative and clerical duties for the procurement department, including filing, scanning, and organizing documents.
• Assist in compiling documentation for vendor onboarding and contract management.
• Support the Purchase Manager in various procurement initiatives and special projects.

• Compliance and Quality:

• Ensure all purchasing activities comply with company policies, procedures, and relevant industry standards.
• Collaborate with the Quality Control department to address and resolve issues related to material quality.

• Technical Skills:

• Proficiency in Microsoft Office Suite, especially MS Excel (for data entry, basic formulas, and reporting).
• Experience with ERP systems
• Basic understanding of supply chain procedures and inventory management principles.

• Soft Skills:

• Excellent organizational skills with a strong attention to detail and accuracy.
• Strong written and verbal communication skills in English,Kannada,Marathi & Hindi
• Ability to prioritize tasks, manage multiple assignments, and work effectively in a fast-paced environment.
• Good analytical and problem-solving abilities.
• A proactive and collaborative team player.
• High level of integrity and ethical conduct.