Purchase Executive

• Create and process Purchase Orders in the ERP system based on approved purchase requests.
• Verify price, quantity, specifications, and delivery terms before releasing POs.
• Track PO status and ensure timely follow-up with suppliers for order confirmation.
• Coordinate amendments, cancellations, or updates to POs when required.
• Maintain a systematic PO record and ensure accuracy for audits.

2. Goods Received Note (GRN) Processing

• Coordinate with the stores/warehouse team to ensure timely GRN creation for received materials.
• Verify material received against PO termsquantity, quality, and specifications.
• Resolve discrepancies between PO, delivery challan, and invoice.
• Update GRN status in the ERP and communicate variances to relevant departments.
• Assist in the closure of pending GRNs and ensure documentation completeness.

3. Vendor Coordination & Follow-Up

• Follow up with suppliers for material delivery schedules and documentation.
• Communicate delays, shortages, or quality issues to internal stakeholders.
• Ensure timely submission of invoices by vendors for payment processing.

4. Documentation & ERP Management

• Maintain accurate procurement records including PO, GRN, supplier invoices, and contracts.
• Update and manage all procurement activities in the ERP system (SAP / Oracle / Tally / etc.).
• Support internal and external audits by providing required documents.

5. Cost, Quality & Compliance

• Ensure purchases comply with company policies, quality standards, and budget targets.
• Assist in price comparisons, quotation evaluations, and vendor selection as needed.
• Work proactively to reduce delays, errors, and procurement costs.

Skills & Qualifications

• Bachelors degree in Supply Chain, Business Administration, Commerce, or related field.
• 1-3 years of experience in procurement or purchasing (freshers can be considered).
• Knowledge of PO & GRN processes and experience with ERP systems.
• Good communication and coordination skills.
• Strong attention to detail and basic negotiation skills.
• Proficiency in MS Excel and documentation.

Key Competencies

• Time Management
• Accuracy & Attention to Detail
• Vendor Relationship Management
• Analytical Thinking
• Problem Solving
• Team Collaboration