Purchase Executive

Roles & Responsibilities Procurement Support & Order Management Assist in raising and processing purchase orders (POs) as per procurement guidelines. Coordinate with suppliers and vendors for order confirmation, delivery schedules, and issue resolution. Ensure timely approvals and documentation of purchase requests. Follow up with the accounts department for vendor payments and invoice clearance. Vendor Coordination & Relationship Management Communicate with suppliers for price negotiations, lead times, and stock availability. Track vendor performance based on delivery timelines and quality compliance. Assist in onboarding new vendors and updating supplier databases. Ensure all vendor contracts and agreements are properly recorded and maintained. Inventory & Material Availability Coordination Work closely with inventory and production teams to ensure raw material and packaging material availability. Monitor stock levels and inform the purchase team about reordering requirements. Follow FIFO (First-In-First-Out) and FEFO (First-Expiry-First-Out) inventory principles. Documentation & Compliance Maintain purchase records, invoices, and supplier contracts for audit and compliance purposes. Ensure adherence to procurement policies and regulatory guidelines. Assist in preparing reports on procurement costs, purchase trends, and vendor efficiency. Coordinate with the quality team to ensure incoming materials meet required specifications. Process Improvement & Reporting Support cost-saving initiatives by identifying alternative vendors and negotiating better prices. Maintain daily and monthly reports on purchase activities and order status. Assist in implementing automation tools and ERP systems for procurement tracking.