Purchase and Accounts Executive

Purchase and accounts executive

We are seeking a highly organized and detail-oriented Purchase and Accounts Manager with proven, hands-on experience using Odoo ERP. The ideal candidate will be responsible for overseeing the entire procurement lifecycle, from sourcing to payment, while also managing related accounting tasks directly within the Odoo platform. This role is critical for optimizing our supply chain, managing costs, and ensuring financial accuracy.

Key Responsibilities

Purchasing (within Odoo):

• Manage the end-to-end procurement process using the Odoo Purchase module, including creating and managing Requests for Quotation (RFQs), Purchase Orders (POs), and blanket orders.
• Source, evaluate, and onboard new vendors, and maintain strong relationships with existing suppliers.
• Negotiate pricing, terms, and contracts with vendors to secure the best possible value for the company.
• Monitor inventory levels using the Odoo Inventory module and collaborate with relevant departments to forecast demand and prevent stockouts.
• Manage the receipt of goods, process vendor bills, and ensure a three-way match between POs, receipts (GRNs), and vendor bills.
• Generate and analyze purchasing reports from Odoo to track key performance indicators (KPIs) like cost savings, supplier performance, and purchase cycle times.

Accounting (within Odoo):

• Manage the Accounts Payable (A/P) process within the Odoo Accounting module, ensuring timely and accurate processing of vendor bills.
• Schedule and process vendor payments and perform regular reconciliations of supplier accounts.
• Accurately record and allocate landed costs (e.g., freight, customs, insurance) to product costs in Odoo.
• Work closely with the finance team to ensure all procurement-related transactions are correctly posted to the general ledger.
• Assist in month-end and year-end closing activities related to procurement and accounts payable.
• Generate financial reports from Odoo related to payables, expenses, and cost of goods sold (COGS).

Required Skills and Qualifications

• Mandatory: Proven hands-on experience as a Purchase Manager, Accountant, or a similar role using Odoo ERP.
• In-depth knowledge of the Odoo Purchase, Inventory, and Accounting modules is essential.
• Bachelor's degree in Commerce (B.Com), Finance, Supply Chain Management, or a related field.
• A minimum of [e.g., 3-5] years of experience in a purchasing or accounting role.
• Strong understanding of procurement principles, supply chain management, and basic accounting standards.
• Excellent negotiation, communication, and interpersonal skills.
• Meticulous attention to detail and strong analytical and problem-solving abilities.

Preferred Skills

• Experience with Odoo implementation or customization.
• Familiarity with other related Odoo modules (e.g., Manufacturing, Sales).
• Advanced proficiency in MS Excel or Google Sheets for data analysis and reporting.
• Professional certification in supply chain (e.g., CIPS) or accounting is a plus.

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person