Project Management Administrator

A project administrator supports project managers by handling administrative tasks, such as scheduling meetings, managing documents, tracking progress, and coordinating resources to ensure a project stays on time and within budget. Key duties include creating and maintaining project documentation, managing project timelines and budgets, facilitating communication, and using project management software. Essential skills include strong organization, communication, and problem-solving abilities. 

Key Responsibilities

Project Planning and Scheduling:

Develop and maintain project schedules, milestones, and timelines; break down projects into manageable tasks. 

Documentation and Reporting:

Create, update, and manage all project-related documents, including workflows, reports, and meeting minutes. 

Resource Management:

Assist in gathering necessary resources, managing contracts with external vendors, and tracking expenditures against the budget. 

Communication:

Act as a point of contact for the project team, facilitate communication between team members and stakeholders, and provide progress updates. 

Task Tracking:

Monitor the progress of individual tasks and ensure their completion by the allocated team members. 

Budget and Financial Management:

Record budgets and expenditures, process invoices, and handle purchase orders. 

Essential Skills and Qualifications

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., Asana, Microsoft Project). 

Organizational Skills:

Ability to manage multiple tasks, maintain records, and organize project information effectively. 

Communication Skills:

Excellent verbal and written communication skills for interacting with team members and stakeholders. 

Analytical Skills:

Strong problem-solving abilities to identify and address project issues and risks. 

Education and Experience:

Typically a bachelor's degree in business administration or a related field, along with experience in an administrative role.