Project Coordinator

Job Summary:

Project Coordinator

The ideal candidate should be highly organized, proficient in Excel, and capable of managing follow-ups across multiple stakeholders to ensure project success and on-time payments.

Key Responsibilities:

1. Project Planning & Tracking

• Assist Project Managers in preparing and maintaining

  project plans, schedules, and delivery milestones

  .
• Track progress of deliverables, dependencies, and deadlines across multiple projects.
• Identify potential risks or delays and escalate to the Project Manager.

2. Follow-up & Coordination

• Proactively follow up

  with internal project teams to ensure adherence to deadlines and deliverables.
• Coordinate with

  clients/customers

  for milestone approvals, feedback, and deliverable acceptance.
• Track

  payment milestones

  , ensuring timely submission of invoices and follow-up until payment realization.
• Ensure timely

  timesheet submissions

  from all project team members and escalate delays.
• Collaborate with cross-functional teams (Delivery, QA, Finance, and Sales) to ensure smooth execution.

3. Reporting & Documentation

• Maintain and circulate

  weekly/monthly project status reports

  .
• Prepare

  management dashboards

  using Excel and/or PowerPoint summarizing progress, risks, and financial status.
• Record and circulate

  meeting minutes (MoMs)

  with clear action points and ownership tracking.
• Maintain project documentation including contracts, SoWs, change requests, and client communications.

4. Governance & Process Compliance

• Ensure adherence to internal delivery processes and reporting standards.
• Support tracking of resource utilization, billing efficiency, and delivery health metrics.
• Good to have: Ability to maintain project data and ensure consistency across tools such as

  MS Project, Excel, Jira, or Azure DevOps

  .

Required Skills & Qualifications:

• Bachelors degree in Engineering, Business Administration, or a related field.

• 23 years of experience

  in project coordination, preferably within an IT or technology delivery setup.
• Strong proficiency in

  Microsoft Excel

  (pivot tables, formulas, dashboards).
• Excellent communication and interpersonal skills able to coordinate with clients and internal teams effectively.
• Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously.

Preferred Attributes:

• Basic understanding of

  project management methodologies

  (Agile/Waterfall).
• Prior exposure to

  project financial tracking and milestone-based invoicing

  .
• Experience in maintaining timesheet compliance and team utilization reports.
• A self-driven, process-oriented individual who can independently manage coordination and reporting.

Key Deliverables:

• Up-to-date project and milestone tracker.
• Accurate follow-up and closure of customer payment milestones.
• 100% timesheet compliance across assigned projects.
• Timely project status reports and dashboards shared with management.
• Improved visibility into project progress, risks, and financial health.

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