Project Co-ordinator

Job Title: Project Coordinator

Job Location : Taloja MIDC, Navi Mumbai.

Job Summary: The Project Coordinator will be responsible for assisting in all project coordination activities to ensure project timelines are met and any bottlenecks are resolved efficiently. The role involves project tracking, vendor support, material delivery monitoring, client billing, project documentation management, and sales coordination.

Key Responsibilities:

Project Tracking and Assistance During Execution:

· Collate project-related bottlenecks received from Site Engineers and prepare daily meeting presentations.

· Prepare project status reports for fortnightly meetings.

· Schedule and coordinate meetings with stakeholders as necessary.

· Attend project meetings with contractors, sub-contractors, consultants, and project heads to ensure project goals align with scheduled timelines.

· Compile and distribute meeting minutes for every attended meeting.

Vendor Support:

· Address technical queries from vendors in coordination with the Project Manager.

· Coordinate with vendors to obtain project-related documents, material trackers, schedules, etc.

· Share relevant technical information with consultants/clients for approval and relay the approved information to vendors.

Vendor Billing:

· Review vendor invoices and abstracts to verify quantities before submission to the accounts department.

· Maintain a log of invoices received from vendors for tracking and reconciliation.

Material Deliveries Tracking:

· Track material delivery timelines and coordinate with vendors in case of any delays.

· Highlight persistent vendor delays to the Project Manager and seek resolution.

Client Billing:

· Maintain project abstract sheets (Client Billing) throughout the project lifecycle and reconcile regularly with the Accounts team.

Project Documentation Management:

· Manage various project trackers and documents.

· Organize and securely store all project documents on Google Drive and Basecamp.

Sales Coordination:

· Prepare and send quotes, including BOQs, resource statements, and payment terms, in consultation with the Project Manager or Management.

· Follow up with prospects to obtain updates and feedback on submitted quotes.

Required Skills and Qualifications:

· Bachelor’s degree in Business Administration (BBA) or a related field.

· 2-4 years of experience in project coordination, preferably in the construction or infrastructure industry.

· Proficiency in project management tools such as Basecamp, Google Drive, and Microsoft Office Suite.

· Strong organizational and communication skills.

· Ability to multitask and work under tight deadlines.

· Knowledge of vendor management and procurement processes.

Reporting To:

· Project Manager/Management

This role offers an excellent opportunity to contribute to high-impact projects while ensuring smooth execution and coordination among all stakeholders.

Why Work with Renuka Consultants?

· Be part of a fast-growing consulting firm specializing in infrastructure and geotechnical engineering.

· Opportunity to work on high-impact projects across various sectors including ports, railways, tunnels, highways, and real estate.

· Exposure to cutting-edge technologies and innovative project management methodologies.

· Work in a collaborative and supportive team environment that fosters professional growth.

· Competitive compensation and career advancement opportunities.

· Commitment to employee well-being with a focus on work-life balance.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

Ability to commute/relocate:

• Taloje, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have experience in procurement process or vendor management?
• Do you have experience in Construction company or Infrastructure Industry as project co-ordinator

Language:

• English (Preferred)

Work Location: In person