Project Administrator

The Project Administrator reports to the Team Lead, Project Administrator. The, Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The, Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.

Primary tasks of this role:

• High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
• Ability to prioritize and deliver timely support requests.
• Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
• Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
• System related activities for assigned projects:
• Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
• Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
• Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
• Draft Invoice Generation.
• Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc), as directed by the Project Controller and/or Project Manager.
• Works with the PC and/or the PM to resolve transactional errors in Oracle.
• Event entry and processing related to invoicing, and Revenue Recognition.
• Invoice Processing.
• Invoice manual revisions to the formatted document, and attachments.
• Invoice Distribution up to and including Client Portal Entry.
• Credit Memo approval request, Oracle creation and processing.

• Flexible work arrangements for better work-life balance
• Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave)
• Medical benefits ( Insurance and Annual Health Check-up)
• Pension and Insurance Policies (Group Term Life Insurance, Group Personal Accident Insurance, Travel Insurance)
• Training and Development Assistance (Training Sponsorship, On-The-Job Training, Training Programme)
• Additional Benefits (Long Service Awards, Mobile Phone Reimbursement)
• Company bonus/Profit share.

*Benefits may vary based on position, tenure/contract/grade level*

• Masters degree is a must in finance or equivalent.
• Minimum 2 years of experience in project accounting, invoicing.
• Excellent written and verbal communication skills in English.
• Comfortable working as part of a global and multi-cultural team.
• Comfortable working in 9 am to 6pm shift with Hybrid working.

Personal Qualities

• Communicates effectively, is pragmatic, builds relationships and can influence.
• Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels.
• Keep a positive and proactive attitude, with a solution-oriented mindset.
• Executes tasks independently.
• Be self-motivated, resilient and cope with work pressure.
• Attention to detail.
• High proficiency in learning and working with systems.
• Reliable and good communicator.