9 Project Administrator Jobs

The Impact: As a Vendor Operations Administrator , you will make a key contribution in managing day-to-day vendor operations across Ratings technology. Your challenge will be collaborating with Ratings Technology internal stake holders & vendors and resolve day-to-day operational issues without having impact on the business. Also, you are accountable for onboarding, offboarding vendor employees, managing operational trackers and providing transparent, proactive communicating with all stake holders. You will use a wide range of tools and have the opportunity to interact with different internal and external stake holders. What is in it for you: Working with a team of highly committed, ambitious and result-oriented professionals. Using a wide range of trackers to manage day-to-day vendor operations. An ever-challenging environment to learn and exhibit how to manage multiple vendors and Internal stake holders. A great opportunity to think and implement best practices in vendor operations. A plenty of skill building, knowledge sharing, and innovation opportunities. Building a fulfilling career with a global financial technology company. Responsibilities: Provide a comprehensive administrative service which can include anything from providing meeting support, chasing actions, managing trackers, and dealing with ad-hoc queries between vendors and Internal stake holders Maintain systems/trackers for managing multi vendor teams across Ratings Technology timesheets, leaves, onboardings, offboardings , team movements across portfolios, compliance, VMO Coordinate the collation of trackers and produce summary reports Maintain risks, actions, issues, change and dependency registers Resolving operational issues between vendors and Ratings Leaders Working with Ratings leadership in preparing Job Descriptions, finalizing team compositions, scheduling Job calibration sessions. Produce status reports and metrics related to the vendor scrum teams Understanding of current vendor footprint in Ratings Technology What were Looking For: Basic Qualifications: 5+ years of experience in Analytical and/or software Industry. 1+ years of part/full time experience as a project/vendor administrator 2+ years of experience creating, maintaining, and executing different trackers Very good in communication skills Passion to work with multiple stake holders in and out side of Ratings Good understanding of compliance and VMO organizations and the importance to collaborate Experience with data management techniques and being top of operational issues Excellent interpersonal skills and written communications High standards of confidentiality; ability to handle sensitive information with integrity and trust. Preferred Qualifications: 5+ years of relevant experience with Bachelor's degree/Masters in Business Administration (MBA).

Obtain material order request, locate item requirement, creating & forwarding Purchase Requisition (PR) within stipulated TAT Verify PR by comparing, evaluating items requested and recommending better alternatives Expediting order, verifying Vendor Purchase Order(PO) receipt, Tracking ETA status reporting and successful delivery of items support Coordinate the BOM review & approval with PM Providing PM s and Tech s with ship dates as required and easy assistance on ETA/Tracking queries Processing software License creation/renovation, material returns and cost transfers Material returns from completed projects Provide delivery delay reasoning information to customer upon request Smart decision maker on alternative Equipment searching/ Sourcing at best price & timely PR creation (on exceptional orders) Handling redressal of issues/reworks raised by PMs, Buyers, Suppliers & dealing ordering escalations, complexities with upfront experienced solutions Adherethe standard process operating procedures & guidelines as provided inSOP/SWIPerform peer validation, QC on required activities and handle escalations on priority Maintain proper centralized storage of process information/spreadsheet, develop strong databases Keep a sharp vigilance on mailbox for incoming work allocation and strict SLA adherence Keep Self & Team Up to date on job knowledge, Process Refresher trainings, conducting value coaching Co ordinate work for multiple PMs Provide proactive communications Maintain workload time management Planning & Scheduling on contacting PM for timely issue fixing & full order completion Work and build relationships with other functions to enable key operational goals and meeting deadlines Assistingin resolution of invoice disputes and blocked invoices

KP Group is looking for Sr. Manager to join our dynamic team and embark on a rewarding career journey. The Senior Manager is responsible for providing leadership, strategic direction, and effective management of [Department/Functional Area] to achieve organizational goals. This role involves overseeing day-to-day operations, leading a team of professionals, and collaborating with other departments to drive business success. Responsibilities : Leadership and Strategy : Develop and implement departmental strategies aligned with the overall organizational objectives. Provide visionary leadership to inspire and motivate team members. Foster a culture of innovation, collaboration, and excellence. Team Management : Recruit, train, and mentor a high-performing team. Set clear performance expectations, conduct regular performance evaluations, and address performance issues as needed. Promote professional development and growth opportunities for team members. Operational Excellence : Ensure efficient day-to-day operations of the department. Monitor key performance indicators (KPIs) and implement improvements for enhanced productivity and quality. Identify and address operational challenges to ensure smooth workflow. Collaboration : Collaborate with other departments and cross-functional teams to achieve common goals. Foster effective communication and collaboration across the organization. Build strong relationships with internal and external stakeholders. Budget and Resource Management : Develop and manage departmental budgets. Optimize resource allocation to maximize efficiency and achieve financial targets. Risk Management : Identify potential risks and develop strategies to mitigate them. Ensure compliance with relevant regulations and industry standards. Reporting and Analysis : Prepare and present regular reports to senior leadership on departmental performance. Conduct data analysis to inform decision-making and continuous improvement.

Obtain material order request, locate item requirement, creating & forwarding Purchase Requisition (PR) within stipulated TAT Verify PR by comparing, evaluating items requested and recommending better alternatives Expediting order, verifying Vendor Purchase Order(PO) receipt, Tracking ETA status reporting and successful delivery of items support Coordinate the BOM review & approval with PM Providing PM s and Tech s with ship dates as required and easy assistance on ETA/Tracking queries Processing software License creation/renovation, material returns and cost transfers Material returns from completed projects Provide delivery delay reasoning information to customer upon request Smart decision maker on alternative Equipment searching/ Sourcing at best price & timely PR creation (on exceptional orders) Handling redressal of issues/reworks raised by PMs, Buyers, Suppliers & dealing ordering escalations, complexities with upfront experienced solutions Adherethe standard process operating procedures & guidelines as provided inSOP/SWIPerform peer validation, QC on required activities and handle escalations on priority Maintain proper centralized storage of process information/spreadsheet, develop strong databases Keep a sharp vigilance on mailbox for incoming work allocation and strict SLA adherence Keep Self & Team Up to date on job knowledge, Process Refresher trainings, conducting value coaching Co ordinate work for multiple PMs Provide proactive communications Maintain workload time management Planning & Scheduling on contacting PM for timely issue fixing & full order completion Work and build relationships with other functions to enable key operational goals and meeting deadlines Assistingin resolution of invoice disputes and blocked invoice

About us We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence. As a trusted voice for many of the world s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations. About Energy Systems We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry. About the role The Project Administrator reports to the Team Lead, Project Administrator. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems. Primary tasks of this role: High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities. Ability to prioritize and deliver timely support requests. Proactive, timely accurate invoicing in line with contract to reduce WIP balances. Collaborates and communicates regularly with the Project Controller and Project Manager on related items. System related activities for assigned projects: Project setup and Maintenance in TeamCenter (Including Agreement Budget). Project setup and Maintenance in Oracle Finance (Including Agreement Budget). Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM). Draft Invoice Generation. Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager. Works with the PC and/or the PM to resolve transactional errors in Oracle. Event entry and processing related to invoicing, and Revenue Recognition. Invoice Processing. Invoice manual revisions to the formatted document, and attachments. Invoice Distribution up to and including Client Portal Entry. Credit Memo approval request, Oracle creation and processing. What we offer Flexible work arrangements for better work-life balance Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave) Medical benefits ( Insurance and Annual Health Check-up) Pension and Insurance Policies (Group Term Life Insurance, Group Personal Accident Insurance, Travel Insurance) Training and Development Assistance (Training Sponsorship, On-The-Job Training, Training Programme) Additional Benefits (Long Service Awards, Mobile Phone Reimbursement) Company bonus/Profit share. *Benefits may vary based on position, tenure/contract/grade level* DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity. About you Bachelor s degree in finance or equivalent. 2-8 years of relevant working experience in a project administrator/billing role. Excellent written and verbal communication skills in English. Demonstrate strong attention to detail. Data savvy and good working knowledge of financial systems and tools. Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team. Comfortable working in 2 to 11pm shift with Hybrid working. Personal Qualities: Communicates effectively, is pragmatic, builds relationships and can influence. Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels. Keep a positive and proactive attitude, with a solution-oriented mindset. Executes tasks independently. Be self-motivated, resilient and cope with work pressure. Attention to detail. High proficiency in learning and working with systems. Reliable and good communicator.

The Impact: As a Vendor Operations Administrator , you will make a key contribution in managing day-to-day vendor operations across Ratings technology. Your challenge will be collaborating with Ratings Technology internal stake holders & vendors and resolve day-to-day operational issues without having impact on the business. Also, you are accountable for onboarding, offboarding vendor employees, managing operational trackers and providing transparent, proactive communicating with all stake holders. You will use a wide range of tools and have the opportunity to interact with different internal and external stake holders. What is in it for you: Working with a team of highly committed, ambitious and result-oriented professionals. Using a wide range of trackers to manage day-to-day vendor operations. An ever-challenging environment to learn and exhibit how to manage multiple vendors and Internal stake holders. A great opportunity to think and implement best practices in vendor operations. A plenty of skill building, knowledge sharing, and innovation opportunities. Building a fulfilling career with a global financial technology company. Responsibilities: Provide a comprehensive administrative service which can include anything from providing meeting support, chasing actions, managing trackers, and dealing with ad-hoc queries between vendors and Internal stake holders Maintain systems/trackers for managing multi vendor teams across Ratings Technology timesheets, leaves, onboardings, offboardings , team movements across portfolios, compliance, VMO Coordinate the collation of trackers and produce summary reports Maintain risks, actions, issues, change and dependency registers Resolving operational issues between vendors and Ratings Leaders Working with Ratings leadership in preparing Job Descriptions, finalizing team compositions, scheduling Job calibration sessions. Produce status reports and metrics related to the vendor scrum teams Understanding of current vendor footprint in Ratings Technology What were Looking For: Basic Qualifications: 5+ years of experience in Analytical and/or software Industry. 1+ years of part/full time experience as a project/vendor administrator 2+ years of experience creating, maintaining, and executing different trackers Very good in communication skills Passion to work with multiple stake holders in and out side of Ratings Good understanding of compliance and VMO organizations and the importance to collaborate Experience with data management techniques and being top of operational issues Excellent interpersonal skills and written communications High standards of confidentiality; ability to handle sensitive information with integrity and trust. Preferred Qualifications: 5+ years of relevant experience with Bachelor's degree/Masters in Business Administration (MBA).

Business Information: The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 2600+ skilled engineers who focus on tendering, engineering, planning, procurement, project Management, functional system testing, installation supervision, documentation and commissioning. However, over the last decade, it has evolved to become the largest Operations hub. The India Operations Centre team at Chennai, Bangalore and Gurugram supports Hitachi Energy s units in more than 40 countries across a wide portfolio of all the four business units in Hitachi Energy To date, the team has executed engineering and commissioning for projects in more than 80 countries. Mission statement: Lead and support the existing team and the teams managing project controls and plan to ensure the business meets the group and country Rules and regulations. Your Roles & Responsibilities: Support and coordinate internal departments through analytical, problem solving and decision-making skills. Collect and analyze data from projects. Develop work breakdown structure and prepare diagrams, graphs and charts to analyze problems. Create weekly, monthly reports Monitor project execution to achieve maximum effectiveness of projects. Assist in problem solving and providing solutions Cooperate with other teams in different department and locations. Must have people skills the ability to work with both international customers and suppliers as a Quality specialist Enjoy working in a high-profile environment with constant verbal and written communication. Living Hitachi Energy s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business. Your Background: Bachelors degree in B. com or BBA in Finance. Should have 2 to 6 years of experience. Must have experience in reviewing the invoices from the business and collaborating with finance team. Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. .

Coordinate internal resources and third parties/vendors for theflawless execution of projects Ensure that all projects are delivered on-time, within scope andwithin budget Developing project scopes and objectives, involving all relevantstakeholders and ensuring technical feasibility Ensure resource availability and allocation Develop a detailed project plan to track progress Use appropriate verification techniques to manage changes inproject scope, schedule and costs Measure project performance using appropriate systems, toolsand techniques Report and escalate to management as needed Manage the relationship with the client and all stakeholders Perform risk management to minimise project risks Establish and maintain relationships with third parties/vendors Create and maintain comprehensive project documentation Requirements and skills Great educational background, preferably in the fields ofcomputer science or engineering for technical project managers Proven working experience as a project administrator in theinformation technology sector Solid technical background, with understanding or hands-onexperience in software development and web technologies Excellent client-facing and internal communication skills Excellent written and verbal communication skills Solid organisational skills including attention to detail andmulti-tasking skills Strong working knowledge of Microsoft Office PMP / PRINCE II certification is a plus

High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities. Ability to prioritize and deliver timely support requests. Proactive, timely accurate invoicing in line with contract to reduce WIP balances. Collaborates and communicates regularly with the Project Controller and Project Manager on related items. System related activities for assigned projects: Project setup and Maintenance in TeamCenter (Including Agreement Budget). Project setup and Maintenance in Oracle Finance (Including Agreement Budget). Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM) Draft Invoice Generation. Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager. Works with the PC and/or the PM to resolve transactional errors in Oracle. Event entry and processing related to invoicing, and Revenue Recognition. Invoice Processing. Invoice manual revisions to the formatted document, and attachments. Invoice Distribution up to and including Client Portal Entry. Credit Memo approval request, Oracle creation and processing. Position Qualifications: Masters or Bachelor s degree in finance 6+ years of relevant working experience in a project administrator/billing role Excellent written and verbal communication skills in English Demonstrate strong attention to detail Data savvy and good working knowledge of financial systems and tools Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team Comfortable working in 9 to 6pm shift with Hybrid working Personal Qualities Communicates effectively, is pragmatic, builds relationships and can influence Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels Keep a positive and proactive attitude, with a solution-oriented mindset Executes tasks independently Be self-motivated, resilient and cope with work pressure Attention to detail High proficiency in learning and working with systems Reliable and good communicator