Production Assistant

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About the role:

We are looking for a proactive and detail-oriented Production Assistant to assist with the smooth execution of shoot operations. The role involves coordinating shoot logistics, managing product arrangements, liaising with clients and ensuring timely availability of models and cinematographers. The ideal candidate should be highly organized, possess excellent communication skills and be able to manage multiple tasks within deadlines.

Key Responsibilities:

• Assist in managing and coordinating all activities during shoot days.
• Organize and arrange the planned products required for each shoot.
• Coordinate with clients and internal team to collect products, props or any other shoot-related requirements.
• Ensure the availability and scheduling of models, photographers and cinematographers for the shoot.
• Maintain clear communication between internal and external team.
• Maintain records and documentation of shoot schedules, resource availability and deliverables.
• Support the creative and marketing teams with any administrative requirements related to shoots or any assistance.

Required Skills:

• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Flexible and adaptable with a problem-solving mindset.
• Attention to detail and a proactive attitude.
• Client management and coordination experience is a plus.
• Proficiency in MS Office or Google Workspace (Docs, Sheets, Calendar, etc.)

Qualifications:

• A Bachelor’s degree in Business Administration, Management or Visual Communication is preferred.
• 0–2 years of experience in an administrative, coordination or operations-related role.
• Basic knowledge of cameras, product shoots or hands-on camera handling is an added advantage.
• Prior experience in media, production or shoot coordination is a plus.