Procurement Specialist

Key Skills:

Roles & Responsibilities:

• Collaborate with project managers, designers, and operations teams to define material and FF&E (furniture, fixtures, and equipment) needs.
• Develop procurement plans and schedules aligned with commercial interior fit-out and cafe project timelines.
• Monitor procurement budgets, analyze cost forecasts, and manage project-wise spending.
• Identify, evaluate, and negotiate with vendors for furniture, lighting, equipment, and cafe-specific appliances.
• Build and maintain strong relationships with suppliers to ensure quality, cost-efficiency, and timely delivery.
• Conduct vendor audits to ensure compliance with quality and regulatory standards.
• Source and procure items such as cabinetry, countertops, seating, cafe counters, signage, lighting, and brewing equipment.
• Issue RFQs, evaluate quotations, and prepare purchase orders while ensuring adherence to specifications.
• Coordinate logistics, including shipping, customs clearance, and on-site delivery schedules.
• Address and resolve delays or delivery discrepancies promptly in collaboration with the site team.
• Work with supervisors to verify received materials and ensure proper handover on-site.
• Maintain accurate records of purchase orders, supplier contracts, warranty documents, and delivery receipts.
• Generate regular procurement status reports including budget tracking and supplier performance metrics.

Experience Requirement:

• 5-7 years of experience in procurement, preferably in interior fit-outs, hospitality, or construction industries.
• Hands-on experience in sourcing furniture, fixtures, appliances, and building materials.
• Strong negotiation skills and experience managing domestic and international suppliers.
• Familiarity with procurement software, vendor assessment, and cost analysis.
• Exposure to customs and logistics operations is preferred.

Education: