Procure To Pay Processor

Position Overview

The Procurement & Accounts Payable Specialist is responsible for managing the end-to-end procurement lifecycle, from requisition to purchasing, and supporting the full accounts payable (AP) process, including invoice verification and payment processing. This role ensures timely procurement of goods and services, accurate financial transactions, strong vendor relationships, and compliance with internal controls and company policies.

Key Responsibilities

Procurement & Purchasing

• Manage sourcing of goods and services based on operational and project needs.
  
• Evaluate and select suppliers by analyzing pricing, quality, delivery timelines, and service performance.
  
• Request, negotiate, and review vendor quotations to secure optimal terms.
  
• Create, review, and process purchase requisitions and purchase orders (POs) in the ERP system.
  
• Monitor PO status, expedite deliveries, and resolve procurement-related issues.
  
• Maintain supplier databases, contracts, price lists, and performance records.
  
• Ensure procurement activities comply with organizational policies and budget approvals.
  

Requisition & Documentation Management

• Review requisitions for accuracy, completeness, and proper authorization.
  
• Ensure all required documentation (quotes, contracts, approvals) is obtained before PO issuance.
  
• Keep all procurement records updated and ensure accurate data entry across systems.
  

Accounts Payable Process Support

• Verify invoices against purchase orders, contracts, and goods receipt notes (three-way match).
  
• Process invoices accurately and in a timely manner, ensuring correct coding and approvals.
  
• Resolve invoice discrepancies and coordinate with suppliers and internal teams.
  
• Maintain AP documentation and support compliance with audit requirements.
  

Payment Processing

• Prepare and process payment runs according to vendor terms and internal schedules.
  
• Reconcile vendor statements and follow up on outstanding items.
  
• Assist with month-end and year-end closing activities to ensure accurate financial reporting.
  

Compliance, Reporting & Continuous Improvement

• Ensure adherence to procurement and AP policies, internal controls, and financial procedures.
  
• Support internal and external audits with documentation and clarifications.
  
• Prepare procurement and AP reports such as spend analysis, PO status, and invoice aging.
  
• Identify and recommend process improvements to enhance efficiency and reduce costs.
  

Collaboration & Stakeholder Management

• Work closely with Finance, Operations, and other departments to ensure seamless purchasing and AP workflows.
  
• Maintain strong communication with vendors to foster positive, long-term relationships.
  
• Provide updates on procurement and payment status to internal stakeholders.
  

Qualifications

• Bachelors degree in Business Administration, Supply Chain, Finance, or related field (preferred).
  
• Proven experience in procurement, purchasing, or accounts payable roles.
  
• Strong understanding of ERP systems and procurement/AP workflows.
  
• Excellent negotiation, communication, and vendor management skills.
  
• High attention to detail, with strong analytical and problem-solving capabilities.
  
• Ability to work in a fast-paced environment and manage multiple priorities.

  responsibilities