PPIC and Purchase Executive

Job Title: PPIC and Purchase Executive (From Corporate Office)

Department:

Experience Required:

Reports To:

Job Summary

PPIC and Purchase Executive

Key Responsibilities

1. Production Planning & Scheduling (PPIC)

• Prepare and monitor

  accurate daily, weekly, and monthly production schedules based on sales forecasts and firm customer orders.

• Coordinate

  proactively with production, maintenance, and quality teams to ensure all activities are aligned to meet on-time delivery targets.

• Track

  real-time production progress and adjust plans as needed based on actual output and material availability constraints.
• Ensure all planning adheres strictly to regulatory (e.g., Pharma) requirements and capacity limitations.

2. Material Requirement Planning & Procurement (Purchase)

• Generate

  accurate

  Material Requirement Plans (MRP)

  by translating production schedules into raw material, packaging material, and component demands.

• Execute end-to-end procurement activities

  including vendor selection, quotation requests, comparative analysis, and Purchase Order (PO) generation.

• Negotiate

  pricing, payment terms, and delivery schedules with local and international suppliers to secure the best total cost of ownership (TCO).

• Manage

  the approved vendor list (AVL), conduct periodic vendor performance evaluations, and develop strategic sourcing pipelines to mitigate supply chain risks.
• Ensure timely receipt of materials and maintain necessary documentation (GRNs, invoices, quality certificates) in compliance with company standards.

Administrative

• Non-Material Procurement:

  Oversee and manage

  3rd party/non-material purchase party follow-ups

  related to general plant maintenance, services, and miscellaneous operational needs.

• Plant Support:

  Handle follow-ups and execution for

  plant additional work/purchase/misc. purchase

  requirements.

• Directorate Support:

  Execute and manage high-priority administrative tasks and

  directors additional work and follow-ups

  as delegated by the leadership team.

3. Inventory Control & Material Management

• Maintain optimum stock levels

  of raw materials, WIP, and finished goods to avoid stockouts while minimizing holding costs.

• Coordinate closely

  with the Stores department for the timely issuance of materials to production and the management of incoming/outgoing material flow.

• Conduct

  periodic physical inventory reconciliation, investigate variances, and implement corrective actions for discrepancies.
• Implement FIFO/LIFO (First-In, First-Out/Last-In, First-Out) inventory practices as required.

4. Coordination & Reporting

• Communicate

  essential updates on production status, material shortages, and expected delivery dates to the Sales and Logistics teams.

• Generate

  daily, weekly, and monthly analytical reports covering production efficiency, inventory performance, and purchase price variance (PPV).

• Identify and propose

  process improvements to resolve planning bottlenecks and enhance supply chain efficiency across both PPIC and Purchasing functions.

Key Skills and Competencies

• Mandatory working experience in Pharma PPIC.

• Strong knowledge of

  production planning, inventory control, and strategic procurement

  principles.

• Excellent negotiation and vendor management skills.

• Proficiency in

  ERP / MRP systems

  (e.g.,Pharma Cloud).
• Superior analytical, financial, and problem-solving abilities.
• Strong verbal and written communication, reporting, and coordination skills.
• Advanced proficiency in MS Excel and data analysis tools.

Educational Qualification

• BPharm, BSc, or MSc Chemistry, or a related field.
• Additional certification in Supply Chain Management or Production Planning is highly advantageous.