PMO / Project Coordinator HR Transformation (Workday & HR Tech Programs)

Role Overview: As a PMO / Project Coordinator at Hitachi Digital Services India Private Limited, you will play a crucial role in supporting the delivery of HR Transformation projects, particularly focusing on Workday implementations and HR Technology initiatives. Your responsibilities will include ensuring smooth project execution through governance support, maintaining accurate documentation, tracking progress, and facilitating communication across global teams. You will report to the Project Manager or PMO Lead and collaborate closely with stream leads, stakeholders, and external vendors. Key Responsibilities: - Support project governance by maintaining schedules, RAID logs (Risks, Assumptions, Issues, Dependencies), and dashboards. - Ensure adherence to governance standards such as stage gates, approvals, and reporting cadence. - Track action items and decisions from meetings, ensuring accountability for follow-up. - Collaborate with vendors and internal teams to monitor SOW deliverables and timelines. - Maintain all project documentation with version control in SharePoint/Teams. - Prepare status reports, dashboards, and SteerCo/Working Group decks. - Document change requests and maintain change logs in Smartsheet. - Act as a liaison between the project team, stakeholders, and external vendors. - Share updates and notifications through Smartsheet, Outlook, and Teams. - Assist in creating and maintaining project schedules in Smartsheet. - Track progress against deadlines using Gantt charts and dependency views. - Support resource allocation tracking in Smartsheet and coordinate procurement-related activities. - Assist in applying quality standards across deliverables and maintain checklists for quality assurance. - Monitor risks, issues, and mitigations using risk register templates and ensure regular updates to stakeholders. - Provide logistical and coordination support for design workshops, testing sessions, and cutover planning. - Track test cases, results, and defects in collaboration with stream leads and testing teams. Qualifications Required: - 3+ years of experience in project coordination, PMO, or similar support role. - Proficiency in MS Office (Excel, PowerPoint, Word), Smartsheet, SharePoint, and Teams. - Experience with ADO (Azure DevOps) or other project management tools. - Knowledge of Workday or other HRIS systems is an advantage. - Strong organizational skills, attention to detail, and ability to manage multiple activities simultaneously. - Clear communication skills, both written and verbal, with the ability to prepare structured updates. - Comfortable working in a global, multicultural, and matrix organization. (Note: Additional details about the company were not included in the provided job description.),