Planning Head

Role & responsibilities

Project Planning & Scheduling

• Develop detailed baseline project schedules (using Primavera/MS Project) covering design, procurement, construction, and handover.
• Align project plans with business objectives, contractual milestones, and resource availability.
• Update and maintain master schedules for multiple projects.
  

Monitoring & Progress Control

• Track actual progress against planned schedules.
• Highlight slippages, delays, and critical path variations to project heads.
• Recommend corrective/preventive actions to ensure timely completion.
  

Cost & Resource Management

• Integrate cost control and budget monitoring with project schedules.
• Forecast resource requirements (manpower, equipment, materials) based on project timelines.
• Optimize resource utilization to reduce idle time and wastage.
  

Risk Management & Mitigation

• Identify risks affecting timelines, costs, or quality.
• Conduct scenario analysis and recommend mitigation strategies.
• Support management in claims/extension of time (EOT) justifications.
  

Stakeholder Coordination & Reporting

• Coordinate with project managers, contracts, procurement, architects, and consultants for schedule alignment.
• Prepare weekly/monthly dashboards, MIS, and progress reports for senior management and clients.
• Provide data-driven insights to support decision-making.
  

Quality & Compliance

• Ensure planning processes comply with company standards, ISO, and project specifications.
• Validate contractor/consultant schedules and progress reports.
• Support audits and documentation requirements.
  

Leadership & Team Development

• Mentor junior planning engineers and site planning staff.
• Develop SOPs and templates for project planning and monitoring.
• Conduct internal training on project planning tools and best practices.
  

Project Closure & Lessons Learned

• Prepare as-built schedules and project closure reports.
• Document lessons learned for future projects.
• Ensure timely handover documentation to clients/management.