Personal Secretary

About the Role

We are seeking a highly organised, proactive, and trustworthy Personal Secretary to support the CEO across multiple fast-growing companies. The role demands exceptional coordination skills, fast decision-making ability, and the confidence to manage complex schedules, confidential information, and high-stake business activities.

This is not a routine administrative role — you will act as the CEO’s right hand, ensuring smooth execution of business, personal, and operational priorities on a daily basis.

Key Responsibilities1. Executive Support

• Manage and optimise the CEO’s calendar, meetings, travel plans, and day-to-day schedule.
• Coordinate cross-company communication, follow-ups, and execution of critical tasks.
• Prepare briefing notes, summaries, and documentation before meetings.
• Screen, prioritise, and respond to calls, emails, and messages on behalf of the CEO.

2. Operations & Coordination

• Liaise with internal teams across 10+ companies to ensure timely completion of deliverables.
• Track all active projects, send reminders, and ensure deadlines are met.
• Prepare MIS reports, basic financial summaries, and business updates for the CEO.

3. Communication & Documentation

• Draft emails, proposals, letters, and official communication.
• Maintain accurate filing systems—digital and physical.
• Handle sensitive documents such as agreements, financial statements, and legal papers with confidentiality.

4. Personal Assistance

• Manage personal tasks, appointments, and travel as required.
• Coordinate with vendors, service providers, and external partners.
• Ensure smooth handling of personal and professional commitments.

5. Confidentiality & Discretion

• Manage confidential information with the highest level of integrity.
• Ensure secure communication between teams, partners, and clients.

Requirements

• Bachelor’s degree preferred, but skill and performance outweigh qualifications.
• Minimum 1–3 years of experience in executive assistance, administration, or coordination roles.
• Excellent command of English communication—written and verbal.
• Proficiency in email, calendar tools, MS Office/Google Workspace.
• Highly organised, punctual, and detail-oriented.
• Ability to handle pressure, tight deadlines, and rapidly changing priorities.
• Must be reliable, committed, and trustworthy.

Preferred Qualities

• Strong follow-up mentality.
• Ability to think independently and solve problems before they reach the CEO.
• Presentable and professional communication style.
• High sense of ownership.
• Willingness to travel when required.

Compensation

Competitive salary based on experience + performance incentives.

Why Join Us

You will work directly with a young, fast-moving CEO handling multiple high-growth businesses. The exposure, learning curve, and career acceleration in this role are unmatched.

Job Types: Full-time, Fresher

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Ability to commute/relocate:

• Chennai, Tamil Nadu: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Language:

• English (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person