Personal Secretary (Office of a Lady Entrepreneur)

Job Description

Position: Personal Secretary (Office of a Lady Entrepreneur)

Location: Hauz Khas, New Delhi

Work Days: Monday to Saturday (6 days week) | General Work Timings
Eligibility: Female candidates to apply | Must be a resident of Delhi
Experience: 10–15 years
Education: Graduate (any discipline)
Travel: Open to occasional travel for work purposes

Role Overview

We are seeking a seasoned, poised, and highly dependable Personal Secretary to provide comprehensive administrative, personal, and coordination support to the office of a distinguished lady entrepreneur. The role requires exceptional organizational skills, discretion, aesthetic sensibility, and the ability to seamlessly manage professional and personal facilitation requirements with humility and grace.

Key Responsibilities

1. Calendar, Time & Stakeholder Management

• Manage complex calendars, appointments, reminders, and daily schedules
• Prioritize engagements and ensure optimal time utilization
• Proactively flag conflicts and propose alternatives
• The role entails regular interaction with, and coordination of meetings involving, designated and distinguished senior officials across both private and public sector organizations, necessitating a high degree of professional maturity, discretion, and poise on the part of the incumbent.

2. Meetings & Coordination

• Coordinate internal and external meetings (virtual and in-person)
• Prepare agendas, track action items, and ensure follow-ups
• Liaise with clients, partners, vendors, and stakeholders with professionalism

3. Travel Management

• Plan and manage domestic and occasional international travel
• Handle bookings for flights, hotels, ground transport, and itineraries
• Ensure travel is smooth, well-organized, and cost-effective

4. Office, Home & Event Facilitation

• Facilitate smooth functioning of office and related administrative activities
• Coordinate support for home-related logistics as required
• Assist in planning and coordinating events, meetings, and hosted gatherings
• Coordinate with service providers, decorators, caterers, and vendors

5. Administrative & Personal Support

• Handle correspondence, emails, documentation, and records
• Maintain confidentiality and exercise sound judgment at all times
• Support bill management, payments coordination, and documentation tracking

6. Online Purchases & Aesthetic Support

• Facilitate online purchases (personal, office, gifting, décor, etc.)
• Demonstrate inclination towards aesthetics, creativity, and presentation
• Assist with selection, coordination, and timely delivery

Desired Skills & Competencies

• Exceptional organizational and prioritization skills
• Excellent verbal and written communication skills
• High level of discretion, integrity, and confidentiality
• Aesthetic sense with creativity and attention to detail
• Calm, humble, and solution-oriented approach
• Strong interpersonal skills and professional etiquette
• Tech-savvy with proficiency in MS Office, email, calendars, and digital tools

Ideal Candidate Profile

• Mature, composed professional with 10–15 years of relevant experience
• Prior experience supporting senior leaders, entrepreneurs, or HNIs preferred
• Strong sense of ownership and accountability
• Resident of Delhi with familiarity of the city and local networks
• Flexible, adaptable, and available beyond standard hours when required

Job Types: Full-time, Permanent

Pay: ₹80,000.00 - ₹100,000.00 per month

Application Question(s):

• Your willing to work based out of Hauz Khas Delhi? (Yes/No)
• Your total experience? (In numeric years)
• Your current CTC? (In Lacs per annum)
• Your notice period? (In days/months)

Experience:

• office assistance to HNIs: 10 years (Required)

Location:

• New Delhi, Delhi (Required)

Work Location: In person