Personal/ Executive Assistant

Role Overview:

Personal / Executive Assistant

Key Responsibilities

• Calendar & Scheduling

• Manage and maintain the Director’s calendar, scheduling meetings, appointments, and events.
  
• Coordinate internal and external meetings, ensuring all logistics are arranged.
  

• Travel Management

• Plan, organize, and manage travel itineraries (domestic & international) for the Director.
  
• Handle the

  travel desk for other executives

  , including flight bookings, hotel arrangements, and ground transportation.
• Ensure cost-effective and timely travel planning in line with company policies.
  

• Meetings & Documentation

• Attend meetings with / on behalf of the Director.
  
• Prepare, circulate, and maintain accurate

  Minutes of Meeting (MoM)

  and follow-up action trackers.
• Draft, review, and manage correspondence, reports, and presentations.
  

• Administrative & Coordination Support

• Act as the point of contact between the Director and internal/external stakeholders.
  
• Track deadlines, reminders, and follow-ups to ensure timely execution of tasks.
  
• Maintain confidentiality of sensitive information.
  

• Operational Support

• Assist in organizing corporate events, conferences, and leadership meetings.
  
• Prepare expense reports and support reimbursement processes.
  
• Support with documentation, filing, and maintaining records.
  

Requirements

• Bachelor’s degree in Business Administration / Management or related field.
  

• 1–2 years of experience

  as a Personal Assistant / Executive Assistant / Travel Coordinator.
• Excellent

  verbal and written communication skills

  .
• Strong organizational and time-management skills with the ability to multitask.
  
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Ability to prepare clear, concise, and structured

  Minutes of Meeting (MoM)

  .
• Ability to maintain confidentiality and handle sensitive information.
  
• Strong interpersonal skills with a professional and approachable demeanor.
  

Why Join Us

• Opportunity to work closely with senior leadership.
  
• Exposure to travel, event management, and executive-level coordination.
  
• Growth-oriented role with scope to take on additional responsibilities.