Personal Assistant To Principal

• Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately

¢ Receive and screen phone calls and redirect them when appropriate
¢ Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)¢ Make travel arrangements for executives¢ Handle confidential documents ensuring they remain secure

• Handle academic and non-academic duties and ensure accurate and timely completion of tasks

¢ Prepare invoices or financial statements and provide assistance in bookkeeping
¢ Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders¢ Maintain electronic and paper records ensuring information is organized and easily accessible¢ Conduct research and prepare presentations or reports as assigned¢ Preparing MIS Reports/ Presentations for meetings¢ Assisting principal in organizing the conferences and other training workshops

• Maintain Contact information for Principal monthly phone lists
• Sending seasons greetings to the rich contacts of the Principal
• To do the data entry, prepare presentations, make reports whenever required

Secondary Responsibility:

• Occasional flexibility to work in other roles as required in the project phase
• To undertake any other reasonable tasks as directed
• Procure and Provide electronic media supplies
• Organizing team outings, lunches, team meetings

Desired Qualification

• Degree in business administration or relative field

Experience

• Proven experience of 3-4 yrs as executive secretary or similar administrative role

Expected Competencies

• Time-management and
• Proficient in MS Office and back-office software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Multitasking abilities

Skills and Knowledge

• Interpersonal communication
• Time Management
• Event Management
• Writing
• Critical Thinking

Human Resources and Development Job Description