Personal Assistant

As an Assistant to the Managing Director, you will provide high-level administrative support, manage schedules, coordinate meetings, handle confidential information, and ensure efficient communication. Responsibilities include organizing travel arrangements, preparing reports, and liaising between the MD and internal/external stakeholders. The role demands discretion, strong organizational skills, and the ability to handle various tasks precisely and professionally.

Role of an Assistant to MD

• Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time.
• Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary.
• Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD.
• Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.
• Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning.
• Project Support: Assisting the MD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met.
• Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the MD professionally.
• Problem-solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary.
• Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MD’s participation.

Requirements and skills

• Work experience as an Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and the latest applications
• Excellent verbal and written communication skills
• Discretion and confidentiality
• High School degree

Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person