Personal Assistant

Key Responsibilities:

• Point of Contact:
• Serve as the key liaison between the manager and clients, employees, and external contacts.
• Handle incoming calls, screen them, and direct them to the appropriate parties.
• Manage and distribute correspondence, including emails, letters, and messages.
• Diary and Calendar Management:
• Organize and maintain the manager's diary, scheduling meetings and appointments.
• Prioritize and reschedule meetings based on the urgency and manager’s availability.
• Travel Coordination:
• Arrange domestic and international travel, including booking flights, accommodation, and transport.
• Ensure detailed travel itineraries and necessary travel documents are prepared in advance.
• Meeting Support:
• Prepare agendas, take dictation, and record minutes during meetings.
• Follow up on meeting actions and ensure timely execution of tasks.
• Office Administration:
• Source and manage office supplies, ensuring that the office is well-equipped.
• Devise and maintain an efficient office filing system (both digital and physical).
• Maintain an organized workspace for the manager.
• Communication and Correspondence:
• Handle requests and queries from internal and external parties in a timely manner.
• Draft, review, and prepare reports, presentations, and briefs as required.
• Documentation and Reporting:
• Prepare and produce various reports and presentations on behalf of the manager.
• Assist with research and background information required for reports and presentations.
• General Support:
• Act as a gatekeeper, ensuring the manager’s time is managed effectively.
• Provide general administrative support, including managing deadlines, prioritizing tasks, and reminding the manager of important tasks and deadlines.

Requirements:

• Educational Background: Bachelor’s degree in Business Administration or related field (preferred but not mandatory).
• Experience: Minimum 2-3 years of experience as a personal assistant, executive assistant, or similar role.
• Skills:
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to prioritize tasks and handle confidential information.
• Strong interpersonal skills and the ability to work with different stakeholders.
• Attention to detail and problem-solving skills.
• Proactive approach to tasks and a can-do attitude.

Work Conditions:

• Full-time position.
• Office-based, with occasional travel required depending on the manager's needs.

Job Type: Full-time

Pay: ₹10,091.22 - ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Internet reimbursement
• Leave encashment
• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Required)

Language:

• English (Preferred)

Work Location: In person