Personal Assistant

A Personal Assistant (PA) to a Managing Director (MD) provides crucial administrative and organizational support to ensure the MD's efficiency and effectiveness. Responsibilities include managing schedules, handling communications, coordinating travel and meetings, preparing documents, and acting as a point of contact for internal and external stakeholders. They also play a key role in project management, problem-solving, and maintaining confidentiality.

Key Responsibilities:

• Calendar Management: Scheduling and coordinating meetings, appointments, and travel arrangements for the MD.
• Communication Management: Handling correspondence, emails, and phone calls, prioritizing and filtering information for the MD's attention.
• Meeting Coordination: Organizing and preparing materials for meetings, taking minutes, and following up on action items.
• Travel Arrangements: Booking flights, accommodations, and transportation for the MD's business trips.
• Document Preparation: Drafting letters, memos, reports, and presentations.
• Project Support: Assisting with project planning, execution, and seguimiento.
• Stakeholder Communication: Acting as a liaison between the MD and internal/external contacts.
• Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.
• Office Management: Maintaining organized files, both physical and digital, and ensuring the smooth operation of the MD's office.
• Problem-Solving: Addressing and resolving issues that arise in the MD's daily activities.
• Event Coordination: Assisting with the organization of staff events, meetings, and other company functions.
• Research and Analysis: Gathering and analyzing information to support the MD's decision-making.
• Prioritization: Managing multiple tasks and deadlines effectively.
• Adaptability: Adjusting to changing priorities and demands of the MD's schedule.

Skills Required:

• Organization and Time Management: Essential for managing the MD's busy schedule and prioritizing tasks.
• Communication Skills: Excellent written and verbal communication skills for interacting with various stakeholders.
• Confidentiality and Discretion: Ability to handle sensitive information with utmost care and discretion.
• Proficiency in Office Software: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Problem-Solving and Decision-Making: Ability to analyze situations and make sound judgments.
• Adaptability and Flexibility: Willingness to adjust to changing priorities and demands.
• Proactivity: Anticipating the MD's needs and taking initiative to address them.

Job Type: Full-time

Benefits:

• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Work Location: In person