Personal Assistant / Administrative Executive

Job Description

Job Title: Personal Assistant / Administrative Executive Location: Hyderabad Department: Administration / Executive Office Reporting to: Finance Controller Experience Required: 23 Years Qualification: B. Com or equivalent Job Summary: We are seeking a proactive and organized Personal Assistant / Administrative Executive to support day-to-day administrative operations, provide executive assistance, manage travel logistics, and offer basic support for civil construction coordination. The ideal candidate will have 2–3 years of experience in a PA or admin role, excellent communication skills, and the ability to multitask in a dynamic environment. Key Responsibilities: Administrative Support: Oversee general office administration, supplies, and facility management. Maintain office files, records, and correspondence. Ensure smooth functioning of daily office operations. Executive Assistance: Provide comprehensive support to senior management including calendar management, scheduling meetings, and coordinating communication. Prepare presentations, reports, and minutes of meetings. Handle confidential documents and maintain discretion in sensitive matters. Travel Desk Management: Coordinate domestic and international travel arrangements including ticketing, visas, accommodation, and local transport. Prepare travel itineraries and manage reimbursements and travel expense documentation. Civil Construction Support (Basic Level): Liaise with contractors/vendors for project updates and basic civil works. Monitor timelines and share status updates with the reporting authority. Assist in preparing reports and documentation related to civil work coordination. Required Skills & Qualifications: Graduate in Commerce (B. Com) or equivalent. 2–3 years of experience in a Personal Assistant / Administrative role. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Strong communication, organizational, and multitasking skills. Ability to handle pressure and meet deadlines. Familiarity with travel booking systems and basic project coordination is a plus. Preferred Attributes: Professional demeanor and ability to work independently. High level of integrity and discretion. Exposure to civil infrastructure projects will be advantageous. Work Environment & Schedule: Full-time, on-site role. Monday to Saturday, 9:30 AM – 6:00 PM.