People Operations & Executive Coordinator

You will be functioning as a high-discipline, high-trust People Operations & Executive Coordinator to provide support to the leadership team at Aeonn Ark Pvt Ltd, a rapidly expanding group of ventures encompassing real estate, hospitality, coworking, and AI. The role entails a unique combination of Executive Assistant support, HR Coordination, and Operations Admin responsibilities. You will directly collaborate with the Executive Director - Operations, Executive Director - Strategy, and the Founder, along with engaging with hiring managers from various verticals. Your key responsibilities will include: Executive & Calendar Management: - Organizing daily calendars, calls, internal reviews, and meeting logistics for the EDs and Founder - Monitoring follow-ups, preparing meeting agendas, and sending daily briefing summaries - Coordinating travel, event invitations, guest meetings, and scheduling time for high-priority tasks - Taking notes during team or leadership meetings and sharing clear action items HR & Hiring Coordination: - Collaborating with recruiters, platforms, and internal vertical heads for the hiring pipeline - Scheduling interviews, managing candidate communication, and updating interview tracker - Managing candidate documents, overseeing trial periods, and documenting trial feedback from managers - Facilitating offer rollouts, onboarding checklists, and access provisioning - Maintaining an updated employee master file, org chart, and team directories Documentation, SOPs & Tracker Management: - Updating internal documentation such as contracts, receipts, review trackers, ID logs, and asset distribution sheets - Managing core trackers like hiring funnel, trial performance, onboarding progress, exit checklists - Assisting in creating internal decks for hiring reviews, monthly performance snapshots, and OKR audits - Developing templates for recurring internal operations processes (e.g., hiring SOP, onboarding procedures, meeting checklist) Admin & Office Coordination: - Supervising daily office requirements including stationery, printer, biometric, internet issues, pantry, and office access - Liaising with site admins for asset movements, housekeeping, courier dispatch, and vendor visits - Maintaining logs of incoming/outgoing items, visitor registers, and meeting room bookings - Providing support to ED Ops in basic procurement activities (quotes, comparisons, approvals) and vendor coordination Requirements: - 2-4 years of experience in EA, Admin, or HR coordination roles - Proficiency in Google Workspace + MS Office (Excel, Word, PPT) - Strong command of English (written + spoken) - Excellent follow-up, calendar management, and documentation skills - Ability to handle confidential leadership information with discretion - Effective coordination abilities across different verticals This is a full-time, permanent position with benefits including health insurance, paid sick time, paid time off, and Provident Fund. The work schedule is during the day shift in person, with a performance bonus offered. The application deadline is 10/07/2025, and the expected start date is 15/07/2025.,