Areas of Responsibility Assurance - reliability and integrity of financial information Address internal control deficiencies reported by Internal Audit Department and drive agencies on prompt remediation and action plan to resolve deficiencies on a timely basis. Review of agent's Monthly Management Report (MMR) for accuracy and completeness. Review monthly balance sheet schedules, work with agents to clear aged balances and ensure balances are fully supported. Also ensure clearing accounts are fully reconciled. Work with agents on the preparation of financial reports, including balance sheets, income statements, and cash flow statements. Review draft audited financial statements. Risk Assessment and Mitigation Identify and assess risks or non-conformity issues related to financial processes, compliance and operations. Develop and maintain Country Risk Register to log all risks identified. Develop strategies to mitigate risks and improve control procedures. Compliance Ensure the agents meet all its statutory and compliance obligations, including statutory accounting and tax issues, Group's guidelines, policies and SOP. Draft and modify Group policies. Support the rollout of new Group policies by providing training to agents on control procedures and policies. Drive Efficiency / Process Improvement Continuously Identify opportunities for process improvement and efficiency gains within the agency finance function; may include streamlining financial processes, implementing automation tools, or adopting best practices to enhance productivity and accuracy. Develop standard accounting operational procedures to improve financial operations efficiency. Continuously evaluate the efficiency of controls and recommend improvements. Support country system enhancements and development. Training and Communication Communicate financial performance, risks, and opportunities to senior management and relevant stakeholders. Participate in performance evaluation of finance staff and conduct counseling sessions to identify skill development needs Analytics Excellent analytical, problem-solving, and decision-making abilities. High attention to detail and accuracy, able to deep dive into data. Business Acumen Negotiation skills, commercial and business acumen, with the ability to develop strong working relationships. Other skills Oracle Fusion working experience is mandatory MS Office suite of applications - Excel, Word, PowerPoint etc. Strong knowledge of financial regulations and legislation. Communication and presentation skills Time management Stakeholder management Change management
Role & responsibilities 24/7 remote monitoring of live refrigerated container performance: Manual Log Consolidate manual reporting Log from vessels, typically at least 2x a day and comprising of temperature, CO2, O2 etc. Monitor temperature, parameters and performance vs. set point. Input record to CTA system to provide visibility for customers Telematics Use PIL Telematics system to receive reefer temperature performance Monitor temperature, parameters and performance vs. set point. Reefer exception management Reefer Malfunction Escalate to external technical support team so that they can provide repair or related instructions to the vessel If reefer function normally after repair, to continue monitoring If reefer cannot be repair or repair is not effective, to escalate to HQ reefer team (equipment, trade, operations, commercial) Assist to coordinate exception handling per HQ reefer team instructions; this may involve: Off-load next port for repair Continue to destination with close monitoring Change of destination Other appropriate measures Reefer ship kits Monitor inventory and phase in / out Support and trigger replenishment Compile weekly / monthly report to HQ reefer team Preferred candidate profile Principle of refrigeration cycle (advantage) Education: Diploma/Degree Holder, University qualification in engineering or equivalent preferred Preferably a minimum of 2 years experience in container operations, technical or cold chain Chennai Candidates Preferred.
Role & responsibilities Ensure documentation completeness of all processes, ensuring accuracy and timeliness. Identify deviations in SOPs, query agents, and provide guidance to ensure adherence to correct procedures. Efficiently manage and resolve incident logs, ensuring timely and accurate documentation of all incidents. Prepare detailed reports on SOP compliance, incidents, and other relevant metrics for stakeholders. Develop and update SOPs and User Guides, ensuring they are clear, concise, and aligned with latest instructions. Review and resolve any exceptions, deviations, and disputes related to the documentation policy. For example, handle situations where cargo is delivered without an OBL or when a fraudulent OBL is detected. Explore the potential uses of eBLs as an alternative. Preferred candidate profile Proven experience in documentation management and SOP compliance. Proficient in Microsoft Office (Word, Excel, PowerPoint). Ability to develop and update SOPs effectively. Strong stakeholder management skills. Chennai Candidates are preferred.
Role & responsibilities Accounts Payable job functions such as vendor e-invoice verification (PO and Non PO), Manual invoice processing Vendor SOA reconciliation, Reconciliation between bank statement and payment voucher, Invoice upload, e-Invitation to vendors Reconciliation between two software applications, payment checks, Journal entries for re-classification, etc. Preferred candidate profile Should be Savvy in system software, Microsoft excel and e-mails Should be good in written/verbal communication Should be familiar with Accounting Journal Entries Chennai Candidates are preferred.
Role & responsibilities Manage the reporting template/tool that is used for efficiency program submission Ensure agencies and HQ business units submit efficiency initiatives timely Monitor and push through work flow process to ensure each of the efficiency initiatives are escalated and validated by the relevant parties (RO + HQ business units) Perform additional validation of key initiatives to ensure they are in compliance with program requirements, i.e., logic, cost, categorization, etc. Perform sampling audit of the initiatives to ensure they are in order Liaise with agencies and business units to clarify and resolve submissions that are not in order Report efficiency report to HQ efficiency team (excel with program details, findings, summary savings, etc.) Prepare presentation using power-point or equivalent tools for senior management reporting Shipping Business: Familiarity with liner shipping operations and processes Financial reporting: Well verse in financial and cost reporting Presentation: Skilled in preparing management presentation, i.e., power-point Support $100M in annual cost improvements Annual cost saving target of at least $100-150M Preferred candidate profile Bachelor Degree or diploma A minimum of 2 years experience in finance, cost management, operations and supply chain Experience in liaison with cross cultural in a global organization Chennai Candidates are preferred
Role & responsibilities Delivering timely and accurate monthly management reports, adhering to internal reporting milestones Meeting all internal and external deadlines Proper workings and systematic presentation of data Willing to learn, and able to work with a high volume of transactions in a fast-paced environment Experience in data analytics software like Tableau and Power BI is a must Preferred candidate profile Bachelor's degree in Accounting, Finance, Commerce or a related field CA (Chartered Accountant) or equivalent professional qualification preferred Experience in ERP systems (e.g., Oracle) or equivalent software Good knowledge and skills in Microsoft Excel functions like Power Pivot (data modelling and DAX), Power Query (data cleansing) and formulae (Sumif, Sumproducts, vlookup) Proficient in other Microsoft Office applications Shipping experience is a plus Chennai Candidates are preferred.
Role & responsibilities Tracking of newbuilding and leasing production and delivery status Port Pair checking on the equipment situation to identify one-way opportunities Create authorization references for leasing, one-way lease and sublease. Broadcast the one way concluded to local office+ release reference Liaise with EMD, one-way vendors and local office for the pick-up and return of the boxes. Create the leasing yards for container off-hire Monitor the off-hire progress one way and sales Monitoring container sale and follow up with local office to close the transaction Generate the sales candidate to local office and monitor the units until they are delivered to buyer Prepare the sales and one way report Prepare container sale & total loss report Liaise with finance for the reconciliation of assets Preparation of container fleet size and monthly on/off-hire reports Any other related tasks assigned by supervisor Preferred candidate profile Tertiary education preferred Preferred experience in container leasing, empty container management, shipping or finance/accounting Chennai Candidates preferred Proactive mindset with the ability to work independently, prioritize tasks, and meet deadlines
Role & responsibilities Global Responsibility - enforcing Groups policies, procedures and guidelines in compliance with International and Statutory requirement and implementation globally Provide support for management & maintenance of LMS DG system Manage DG incidents, spills, improper loading, leakage and mis-declarations Review incident investigation and implement corrective actions for preventive measures Manage service failure and implement new guidelines to enhance process, such as but not limited to rejection/ restriction message from consortium and partner of any PIL Booking Vet and Approve Applications DG in LMS / Email Negotiation of Charter Party with vessels owners for dangerous goods clause Administrator for Hazmat training via E-Learning training course for Dangerous Cargo Officers globally Provide support for projects relating to Dangerous Goods Identity Agency underperforming agencies. Organize training and familiarization with agency especially the required process, documentation and best booking practices. To research and carried risk assessments for dangerous goods cargo acceptance Monitor staff compliance with IMDG and internal regulations Monitor review and distribute the workload among staff Monitor industry practice and review own policy in the light of such Prepare weekly and monthly reports Monitor and update LMS suspicious word to detect possible non-declared IMDG cargo. Preferred candidate profile Recognized Degree preferably in Maritime or Logistics, with at least 3 years of working experience in Liner Shipping or Poly Grad with 3-5 years of industry experience Candidate with sailing background (deck officer), scheduling and/or Stowage planning experience preferred Familiar with IMDG Code and container stowage on vessels Proficient in Microsoft tools such as Word, Excel, PowerPoint Advanced certification in dashboarding tools like Tableau, Power BI preferred
Role & responsibilities Conduct thorough due diligence assessments on individuals and organizations, including background checks, legal reviews, and reputational analysis. Analyze and interpret data from various sources, including public records. Collaborate with internal teams to ensure alignment on due diligence processes. Stay updated on relevant regulations, industry trends, and best practices related to due diligence and risk management. Identify red flags and escalate issues as necessary. Strong analytical skills with the ability to interpret complex data. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. Ability to work independently and as part of a team. Preferred candidate profile Bachelors Degree or equivalent in legal, banking, finance equivalent field. Minimum 3-4 years of due diligence experience (especially in Banking industry). Experience with due diligence screening systems (Dow Jones, World check, Ethixbase360) and Microsoft applications. Good knowledge of KYC due diligence, trade sanctions, anti-money laundering. Able to cope well under pressure and tight timelines. Meticulous, sensitive to details, analytical and good in problem solving. Chennai Candidates are preferred.
Work closely with senior management to develop and implement the HR strategy that aligns with the companys overall goals and objectives. Using data to identify trends, gaps, and opportunities for improvement. Capability to work under extreme pressure Building a competitive organization Implementing processes for evaluating employee performance Addressing performance issues and implementing corrective actions. Ability to construct and Lead Teams Coaching & consulting leadership on HR matters Fostering positive relationships between employees and management. Providing feedback and coaching to employees. Provide guidance on the creation and implementation of HR processes and policies Company culture and employee experience champion Partner with management and personnel to resolve conflicts and facilitate positive employee relations, maintain a good working environment, build morale and decrease unwanted turnover Learning & Development Eager to Learn and grow in a team with an exceptional problem-solving ability QUALIFYING CRITERIA Personality Traits Independent and Self Motivating Individual who strive for efficiency Qualification & Experience Required Bachelor s or Master s degree in a related field like Human Resources, Business Management, or a related discipline This experience can include areas like talent acquisition, compensation and benefits, employee relations, and HR strategy. 8 - 12 years of experience (Minimum 3-5 yrss in a HRBP role) Professional Skill Sets Proficient in Excel, Word, Power Point Able to leverage technology to increase efficiency, drive business results Business Acumen Strategy Financial performance Aligning HR initiatives with business objectives ACKNOWLEDGEMENT Approved By: (Manager) Approved By: (Head of Division) Read & Understood By: (Position Holder) Date: Date: Name: Date: