Office Receptionist

Blue Cold Refrigeration Pvt. Ltd. is seeking a professional, friendly, and organized Office Receptionist to be the first point of contact and welcoming face for our company. This role is vital for ensuring smooth office operations and providing exceptional support to our staff and visitors.

Key Responsibilities

Front Desk Management

• Greeting and Welcoming: Warmly greet and welcome all visitors, clients, and candidates, ensuring a positive first impression of Blue Cold Refrigeration.
• Telephone & Communications: Answer, screen, and direct all incoming phone calls promptly and professionally. Handle inquiries, take accurate messages, and redirect calls to the appropriate department or personnel.
• Mail & Deliveries: Sort and distribute incoming mail and packages. Coordinate outgoing courier services and manage logistics for deliveries.

Administrative and Office Support

• Maintain the Reception Area: Keep the reception, lobby, and common areas (e.g., meeting rooms) tidy, presentable, and stocked with necessary materials.
• Office Supplies: Monitor and maintain inventory of office supplies, stationery, and pantry items, placing orders as needed and ensuring cost-effective purchasing.
• Travel Coordination: Assist staff with basic travel arrangements, including booking local taxis, and coordinating visitor logistics when required.
• Data Entry & Filing: Perform basic administrative duties such as data entry, photocopying, scanning, and maintaining organized physical and electronic files.

Qualifications

Required

• Education: High school diploma or equivalent; a college degree is a plus.
• Experience: Proven experience (1+ years) working as a Receptionist, Front Office Representative, or in a similar administrative role, preferably in a corporate environment.
• Communication: Excellent verbal communication skills and a professional phone demeanor.
• Interpersonal Skills: A polite, friendly, and outgoing personality with a strong customer service orientation.

Key Competencies

• Professionalism: Maintaining a highly professional appearance and attitude at all times.
• Organization: Strong organizational and time management skills with the ability to prioritize tasks.
• Reliability: Punctual, dependable, and capable of working independently with minimal supervision.
• Multitasking: Ability to handle multiple tasks simultaneously in a fast-paced environment.