Office & Program Coordinator

Role Objective  To manage office operations, coordinate training programs, and provide administrative and communication support for all PACE initiatives — including the No Drug Ambassador Program, corporate training, and education projects.  Key Responsibilities  A. Office & Administrative Coordination • Maintain event schedules, calendars, and daily office updates. • Handle email correspondence, phone communication, and follow-ups. • Support in printing, logistics, and material management for programs. • Maintain records of invoices, certificates, reports, and client databases. • Coordinate with vendors, sponsors, and partner institutions B. Program & Event Coordination • Assist in planning and executing training sessions in schools, colleges, and corporates. • Coordinate with institutions for venue, logistics, and participant lists. • Prepare attendance sheets, feedback forms, and certificates. • Collect photos, videos, and short reports after each event • Maintain the No Drug Ambassador student database and monitor outreach activities. • Support the Founder during awareness sessions and ambassador trainings. C. Communication & Branding Support  • Draft short posts, updates, and thank-you messages for WhatsApp, LinkedIn, and social media. • Coordinate with the website team to upload photos, reports, and updates. • Prepare monthly newsletters or impact summaries for sponsors and partners. D. Documentation & Reporting  • Maintain an organized digital archive of all programs, photos, and materials. • Prepare simple monthly reports showing activities, schools covered, and student impact. • Assist in creating sponsor appreciation letters and MoUs Work Schedule  • Full-Time: 6 days per week (Monday–Saturday) • Timings: 9:30 AM – 5:30 PM (flexible for event days) • Based in Chennai with travel to schools and colleges What You’ll Gain  • Exposure to large-scale educational and social impact programs. • Opportunity to work directly with the Founder of PACE. • Certification and experience letter in Program & Office Management. • Growth path toward Program Manager or CSR Coordinator role.