Office Manager

Kaspersky has been protecting individuals and corporate clients all over the world from cyber threats for 27 years.

We have 400 million unique users, 270 000 corporate clients, 517 products, 1100 technological patents and 34 offices around the world.

Today our team has more than 5 000 top level experts, all of them regular people with their own talents and hobbies.

Together we protect the world from cyber threats.

Join us to become part of an exceptional team, while remaining yourself and using your skills to keep us growing and evolving!

Job Responsibilities:

• Manage the total office functions in India
• Oversee overall security related activities for safeguarding assets of the organization
• Identify vulnerability / exposures & risks; conceptualizing & implementing security plans and procedures for day-to-day operations as well as contingencies
• Handle the entire gamut of general administration encompassing Housekeeping, Pantry food stocks, Stationary, Transport & Travel
• Budget funds for procurement of products, services and materials ensuring optimum utilization of products, services and materials & at maximum cost savings
• Manage contract negotiations, finalization & supervising infrastructure setting up activity
• Handle property related matters such as lease, renewals, insurance, etc.
• Coordinate and assist in company's training and external meetings, particularly in food and beverage and booking of training meeting rooms
• Contract management and storing
• Manage the administrative functions for all India offices

Mini HR duties:

• Personnel file management (arrange all personnel-related documentation to be in place, properly and timely signed and updated, compliant with local specifics, legislation and HQ requirements)
• HR portal management (ensure that all personnel-related information in HR systems is updated, contracts uploaded)
• Payroll data management (ensure that all data required for payroll are collected and submitted to payroll including implement bonus/salary review according to guidance, attendance record, leave record, social insurance, supplemental insurance if any, allowances if any, etc.)
• Operational support in onboarding, termination process, training process, other HR-related processes.

Job Requirements:

• Prior office manager/personal assistant experience
• Procurement experience
• Office relocation/renovation experience
• Basic knowledge of HR duties
• Responsibility and accountability
• Attention to details, strong analytical mind and problem-solving skills
• Strong interpersonal, communication and negotiator skills
• Well-organized, mature and hard-working and able to work independently under pressure
• Understanding of organizing travel logistics
• Good command in written and spoken English

With Estimated Timeline

Recruitment Process (approx. 23 weeks total):

1) Resume review (13 business days)

2) Introductory call with Recruiter (30 min)

3) Interview with Hiring Team (60 min)

4) Interview with Hiring Manager (60 min)

5) Offer & reference check