Office Coordinator

Office Coordinator CHEEKY SNACK FACTORY PRIVATE LIMITED is a startup in Bangalore focusing on a new snack product. The position holder will oversee and optimize our manufacturing operations. We are seeking a dynamic and detail-oriented Office Coordinator to enhance daily operations, ensure outstanding customer service, and provide vital support for our production processes. This role is integral to maintaining operational efficiency, overseeing inventory and supplies, managing records, and fostering a well-organized workplace. You will also serve as a key point of contact for both internal teams and external stakeholders, ensuring smooth communication and coordination. With your dedication, problem-solving skills, and proactive mindset, you will play an integral role in driving our growth, improving processes, and contributing to a collaborative and thriving work environment. 3 Objectives of the Position 3.1 Ensure seamless daily operations by managing administrative tasks and maintaining organized workflows. 3.2 Oversee and track supplies and inventory to support efficient production processes. 3.3 Maintain accurate records and documentation to ensure compliance and operational efficiency. 3.4 Safeguard organization’s exposure to the risk involved in regulatory compliances. 3.5 Provide exceptional customer service by addressing inquiries and ensuring timely follow-ups. 3.6 Facilitate communication across teams to enhance collaboration and support organizational growth Responsibilities: The role demands the following responsibility, but is limited to: ● Supply Chain Coordination o Track daily supplies and inventory levels, ensuring all items are stocked and reordered on time to avoid production delays. ● Record Keeping o Maintain organized records for inventory, daily transactions, and production schedules, ensuring accuracy and easy accessibility. ● Production Support o Assist in monitoring and tracking production processes, ensuring that all stages follow quality standards and timelines. ● Supply Maintenance: o Ensure that necessary office and production supplies are consistently available and well-organized. ● Customer Service o Provide excellent service by handling customer inquiries, resolving complaints, and ensuring customer satisfaction with a friendly and professional attitude. ● Problem Solving o Proactively identify operational challenges and resolve them, escalating any complex issues to the appropriate team members. ● Administrative Support o Manage routine office tasks such as filing, tracking attendance, and assisting with general administrative duties as needed. 4. KNOWLEDGE, SKILLS & ATTRIBUTES (KSA) ● Skills and Abilities o Strong communication skills to interact with customers, team members, and management. o Ability to address and resolve issues in a timely and professional manner. o Exceptional organizational skills to manage multiple tasks efficiently and accurately. o A keen eye for detail in record-keeping, inventory management, and quality control. o Ability to work effectively in a fast-paced, ever-evolving startup environment. o Skilled at prioritizing tasks and managing time effectively to meet deadlines. o Proficiency in MS Office (Excel, Word), or similar software for reporting and record-keeping. ● Additional Preferred Skills o Basic understanding or experience with Zoho Books or similar book keeping software for maintaining and recording inventory level, tracking transactions, managing books, and generating reports. ● Qualifications o Diploma or Degree in management field or any relevant field. o Ability to manage multiple tasks, prioritize work, and maintain a well-organized office environment. o Experience in a startup or small-scale production environment. o Experience with tools like Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace, and familiarity with office management software o Basic understanding of inventory management or supply chain processes. Job Types: Full-time, Permanent Ability to commute/relocate: Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred) Education: Diploma (Preferred) Experience: Relevent: 1 year (Preferred) Language: English (Preferred) Work Location: In person