Office Coordinator

Position Overview:

Office Coordinator

Key Responsibilities:

• Coordinate and monitor day-to-day office operations to ensure efficiency and productivity
• Maintain office supplies, manage inventory, and liaise with vendors and service providers
• Handle administrative duties such as document management, data entry, and filing systems
• Organize internal meetings, maintain office calendars, and support scheduling needs
• Serve as the point of contact for internal staff and external stakeholders
• Ensure compliance with company policies and procedures
• Support HR, Finance, and other departments with documentation and coordination tasks
• Manage day-to-day office operations to ensure a smooth and organized workplace
• Oversee office supplies, vendor management, maintenance, and inventory control
• Coordinate internal communications, meeting schedules, and office events
• Maintain filing systems, documentation, and ensure compliance with company policies
• Maintain all documents and files in an organized and secure manner
• Serve as the first point of contact for visitors, vendors, and internal teams
• Draft emails, reports, presentations, and correspondence on behalf of leadership
• Follow up on delegated tasks and ensure timely completion of action items

Requirements:

• Graduate in any discipline additional certifications in office administration or secretarial work are a plus
• 3 to 5 years of proven experience in office coordination, administration, documents controller, or a similar role
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and general office equipment
• Strong written and verbal communication skills
• Excellent organizational, multitasking, and problem-solving abilities
• Ability to handle confidential information with professionalism and discretion