Job
Description
You will be responsible for ensuring the smooth day-to-day operations of the office by managing administrative tasks, facility maintenance, vendor coordination, employee support, and document management. Your role will require strong organizational skills, multitasking ability, and proactive problem-solving to support management, employees, and external stakeholders. - **Administrative & Office Operations**: - Manage petty cash, reimbursements, stationery, housekeeping supplies, and general office items. - Handle printing and scanning of invoices, agreements, ID cards, visiting cards, letterheads, and envelopes. - Maintain courier operations, including inward/outward dispatch and tracking. - Coordinate conference room bookings, travel arrangements, and Work-From-Home (WFH) list updates. - Support day-to-day office assistance tasks and allocate work as needed. - **Finance & Banking Support**: - Collect and deposit cheques and cash. - Submit documents to banks and handle bank-related tasks as required. - Submit company credit card invoices and follow up on electricity and maintenance bills. - Assist with loan-related supporting documents. - **Facility & Equipment Management**: - Manage UPS, CCTV, AC, printers, laptops, and other hardware repairs/maintenance. - Oversee building issues such as plumbing, electrical, and general repairs. - Arrange drinking water supply and maintain office utilities. - Manage vendor coordination for procurement, service, and repairs. - **Employee System & Hardware Support**: - Coordinate courier dispatch of systems for employees. - Collect laptops/systems from exit employees. - Arrange hardware requirements for current employees. - Provide remote support for WFH employees. - **Flat & Property Maintenance**: - Handle maintenance, repairs, cleaning, and invoice management for assigned flats. - Coordinate with flat-related issues. - Interact with tenants and agents regarding rentals and property matters. - **Personal Assistance Support (As Assigned)**: - Assist senior management with personal tasks such as bank-related work, documents, and errands. - Arrange vehicle servicing for company-assigned cars (BMW/Benz). - **Event & Special Task Coordination**: - Handle arrangements for pooja events and other office events. - Prepare, notarize, or arrange bond agreements and Franklin/Notary tasks. - Execute any additional work assigned based on organizational needs. **About Telebu:** Established in 2003, Telebu is a 19-year-old technology-driven product-based company that helps enterprises build better relationships with their customers and employees using SMS, Chat, Voice & Video products, APIs, and SDKs. Offices spread across India (HQ in Hyderabad), Manama (Bahrain), Dubai (UAE), Al-Khobar (KSA), Doha (Qatar), and the USA. You will be responsible for ensuring the smooth day-to-day operations of the office by managing administrative tasks, facility maintenance, vendor coordination, employee support, and document management. Your role will require strong organizational skills, multitasking ability, and proactive problem-solving to support management, employees, and external stakeholders. - **Administrative & Office Operations**: - Manage petty cash, reimbursements, stationery, housekeeping supplies, and general office items. - Handle printing and scanning of invoices, agreements, ID cards, visiting cards, letterheads, and envelopes. - Maintain courier operations, including inward/outward dispatch and tracking. - Coordinate conference room bookings, travel arrangements, and Work-From-Home (WFH) list updates. - Support day-to-day office assistance tasks and allocate work as needed. - **Finance & Banking Support**: - Collect and deposit cheques and cash. - Submit documents to banks and handle bank-related tasks as required. - Submit company credit card invoices and follow up on electricity and maintenance bills. - Assist with loan-related supporting documents. - **Facility & Equipment Management**: - Manage UPS, CCTV, AC, printers, laptops, and other hardware repairs/maintenance. - Oversee building issues such as plumbing, electrical, and general repairs. - Arrange drinking water supply and maintain office utilities. - Manage vendor coordination for procurement, service, and repairs. - **Employee System & Hardware Support**: - Coordinate courier dispatch of systems for employees. - Collect laptops/systems from exit employees. - Arrange hardware requirements for current employees. - Provide remote support for WFH employees. - **Flat & Property Maintenance**: - Handle maintenance, repairs, cleaning, and invoice management for assigned flats. - Coordinate with flat-related issues. - Interact with tenants and agents regarding rentals and property matters. - **Personal Assistance Support (As Assigned)**:
