Office Assistant

Job Title: Office Assistant (Male candidate only)

Location: Mumbai
Reporting To: President (Finance)
Department: Finance & Accounts
Employment Type: Full-time

Job Summary:

We are seeking a proactive and organized Male Office Assistant to support daily administrative operations. The ideal candidate will be responsible for managing appointments, coordinating travel plans, assisting in drafting letters and documents, and handling various office-related tasks to ensure smooth functioning of the workplace.

Key Responsibilities:

· Appointment Management:

o Schedule and coordinate meetings, calls, and appointments with banks / financial institutions and other external agencies.

o Maintain and update calendars for executives or team members.

o Send reminders and follow-ups as needed.

· Travel Coordination:

o Plan and book domestic and international travel arrangements (flights, hotels, transport).

o Prepare travel itineraries and ensure all logistics are in place.

o Handle travel reimbursements and documentation.

· Document & Communication Support:

o Assist in drafting letters, emails, and other official correspondence.

o Format and proofread documents for accuracy and professionalism.

o Maintain filing systems (digital and physical) for easy retrieval.

· Office Administration:

o Support day-to-day office operations and errands.

o Manage office supplies and inventory.

o Coordinate with vendors and service providers when required.

· General Assistance:

o Provide support to other departments as needed.

o Handle incoming calls and visitors in a professional manner.

o Perform any other administrative duties assigned by the supervisor.

Qualifications & Skills:

· Bachelor's degree.

· 5-7 years of experience in a similar administrative or office support role.

· Proficiency in MS Office (Word, Excel, Outlook).

· Strong organizational and multitasking skills.

· Excellent written and verbal communication.

· Ability to maintain confidentiality and professionalism.

· Fluent in English and Hindi.

Work Environment:

· Office-based role with standard working hours.

· May require occasional extended hours during peak periods or travel coordination.

Job Types: Full-time, Permanent

Pay: ₹60,000.00 - ₹100,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Application Question(s):

• Your Current CTC (In Lacs)?
• Your Notice Period (In Days)?
• Your current location?

Experience:

• Office Assistance: 8 years (Required)

Work Location: In person