Office Administrator

Job Title: Office Administrator & Personal Assistant to Managing Director

Location: Chalissery, Palakkad, Kerala
Company: Southfield Biochem Pvt. Ltd.

Position Overview

We are seeking a highly organized, proactive, and tech-savvy Office Administrator who will also serve as the Personal Assistant to the Managing Director. This role requires excellent administrative, HR, and coordination skills, along with the ability to work in a fast-paced business environment. The ideal candidate will manage day-to-day office operations, coordinate with employees, assist in HR processes, and support in basic accounts and finance activities.

Key Responsibilities1. Administrative & Personal Assistant Duties

• Act as the primary point of contact for the MD for internal and external communication.
• Manage the MD’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and documentation as required by the MD.
• Handle confidential information with discretion.

2. Office Administration

• Oversee smooth day-to-day functioning of the office.
• Maintain records, files, and documentation.
• Ensure office supplies, equipment, and utilities are maintained efficiently.
• Liaise with vendors, service providers, and stakeholders.

3. Employee Coordination & HR Support

• Maintain employee attendance, leave records, and HR files.
• Assist in recruitment processes and onboarding new employees.
• Ensure proper communication and coordination among departments.

4. Accounts & Finance Support

• Assist in preparing and maintaining basic accounts records.
• Support finance team in bill payments, petty cash handling, and documentation.
• Prepare expense reports and assist in budgeting activities.

Skills & Qualifications

• Bachelor’s degree in Business Administration, Commerce, or related field.
• Proven experience as Office Administrator, Executive Assistant, or similar role.
• Excellent communication skills (English & Malayalam).
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and email management.
• Knowledge of HR processes and basic accounting principles.
• Ability to work independently, multitask, and prioritize under pressure.
• Strong interpersonal skills with a professional and positive attitude.

Working Conditions

• Full-time, on-site position.
• Working closely and reporting directly to the Managing Director.
• Occasional extended hours based on business needs.

Salary & Benefits

• Competitive salary based on experience.
• Performance-based incentives.
• Professional development opportunities.

Job Types: Full-time, Permanent

Pay: ₹8,443.64 - ₹28,206.13 per month

Work Location: In person