Ocean Export Documentation Executive

Dear Candidates

Greeting from Dahnay Logistics

We have an excellent oppurtunity for ocean export documentation executive

Below is the details regarding the position.

• Prepare and submit

  Shipping Instructions (SI)

  to the carrier as per booking details and cargo readiness.
• Submit

  Verified Gross Mass (VGM)

  to the carrier within the prescribed cut-off time.
• Follow up with carriers for timely receipt of

  freight invoices

  and ensure accuracy.

• Account carrier invoices

  into the internal system and follow up with the accounts/finance team for timely

  payment confirmation

  .
• Prepare, verify, and release

  Master Bill of Lading (MBL)

  and

  House Bill of Lading (HBL)

  , ensuring all details match customer and regulatory requirements.
• Raise

  invoices

  to customers and follow up for any

  outstanding payments (O/S)

  .
• Send

  pre-alerts

  to customers/overseas agents with all required shipment documents including draft BL, invoice, and packing list.
• Coordinate with internal teams (booking, operations, sales) and external stakeholders (customers, carriers, agents, CHA) for smooth documentation flow.
• Maintain accurate records and update documentation trackers/ERP systems in real-time.
• Handle BL amendments, switch BLs, and telex release formalities where necessary.
• Ensure timely document dispatch via email, courier, or upload to customer portals.

key Skills & Competencies:

• In-depth understanding of

  export documentation procedures

  ,

  Incoterms

  , and

  carrier compliance

  .
• Familiarity with major shipping lines (Maersk, MSC, Hapag Lloyd, etc.) and their documentation platforms (e.g., INTTRA, GT Nexus).
• Experience in submitting

  VGM

  ,

  SI

  , and handling

  carrier communications

  .
• Proficiency in MS Office (Excel, Word) and freight forwarding software (e.g., Logisys, Cargowise).
• Strong coordination, attention to detail, and ability to manage multiple shipments simultaneously.
• Excellent communication skills written and verbal.

Budget -Best in the Industry

Notice -15days/ Immediate

Interested candidate can share resume with to ind.deepti@dahnaylogix.com

Regards

Deepti

Deputy Manager-HR