Marketing Operations Assistant - Leaders Navigating AI Transformation

What We're Building

Were Andrea Ivanka International and for 13+ years, we've helped high-achieving entrepreneurs and leaders navigate their biggest transitions - with an 85% goal completion rate and clients who stay with us for years. Our flagship program (The Growth Zone) and proprietary methodologies (like RapidCore Transformation) integrate neuroscience, emotional intelligence, and strategic thinking.

The inflection point:

What we need:

That's where you come in.

Role & responsibilities

What You'll Actually Be Doing

Marketing Operations + Copywriting (50%)

• Turn founder's voice notes/meeting recordings into client-facing copy (weekly emails, nurture sequences, value-add content)
• Build marketing automations in GHL: email sequences, landing pages, opt-in pages, workflows
• Co-create copy with founder to refine messaging (you're not writing strategy - that's our IP - but helping GET IT OUT into the world)
• Maintain brand consistency: fonts, sizes, tone, formatting across ALL communications (if we use 16pt Verdana in emails, it's ALWAYS 16pt Verdana)
• Use AI strategically to smooth copy AFTER initial ideas are down (never start with AI - it sounds robotic)

Voice-to-Action Translation (20%)

• Listen to WhatsApp voice messages (our primary communication) and turn them into clarifying questions, task lists, ClickUp entries
• Extract the actual tasks from 3-minute brain dumps
• Help translate strategic concepts into compelling copy clients will actually read

ClickUp Management (15%)

• When founder brain-dumps what needs doing, you organize it in ClickUp
• Assign to correct person (mostly operations manager), set deadlines, track completion
• Keep projects visible and moving forward
• Understand that "just put it in ClickUp" is a real job that needs doing

Administrative Support (10%)

• Email management: monitoring inbox, responding to routine inquiries, flagging what needs personal attention
• Calendar management in GHL: updating availability, scheduling/rescheduling appointments, managing booking links
• Client coordination: sending reminders, booking follow-ups (if time can't be found via calendar link)
• Document organization: keeping Drive organized and findable

Quality Control & Project Coordination (5%)

• Track what needs to happen when, follow up on deadlines without being asked
• Flag bottlenecks before they become emergencies
• Notice when something's off (wrong formatting, copy that doesn't sound like us, broken links)
• Say "Hey guys, you missed something" when we do (and we will)

Current Priority Projects

• Build lead gen assessment quiz in GHL to segment leads by sophistication level
• Create email nurture sequences (we provide copy/strategy, you build in GHL)
• Set up email nurture automation for 470 leads from recent summit
• Implement lead magnet delivery systems
• Manage ClickUp: turn brain dumps into organized, actionable tasks with correct assignments
• Handle client renewal communications and "wow" implementation
• Triage and manage founder's email/calendar

Work Schedule

First 30 Days (Part-Time):

After 30 Days (Full-Time):

Preferred candidate profile

Location:

You're The Right Person If:

You move fast WITHOUT sacrificing accuracy

Copywriting & Marketing:

Personal Qualities:

You're NOT Right For This If:

**You move slowly or need days to respond**

What This Role Offers

Growth Path

Creative + Strategic Work

Portfolio-Worthy Projects

AI-Forward Culture

Direct Impact

Competitive Compensation

The Real Opportunity

This is a full-time role (part-time for the first 30 days only). If you're someone who:

• Believes leaders need help navigating AI transformation
• Understands that trust is built in the details
• Wants to be part of building infrastructure that enables transformation at scale
• Is excited about creative + operational work
• Values growth (yours, ours, our clients')

Then this isn't just a job. It's a chance to be part of the ripple effect: we help leaders thrive they create opportunities for others the world gets better.

Our Team:

• Andrea (Founder):

  Visionary, rapid connector of dots, thinks via voice messages, can do details but it drains her, responsible for all client facing work

• Sothea (Operations Manager):

  Strategic relationship builder, high-level executor, and operations manager

• You:

  The detail-oriented bridge who translates vision into execution, protects client experience, and helps us scale without losing what makes us special. You can move at our pace while still catching the details that matter.

  Is that you?

P.S.