Leasing Administrator

Role & responsibilities

Lease Documentation & Administration

• Prepare, review, and process lease agreements, amendments, renewals, and terminations
• Ensure all leasing documents comply with company policies and legal requirements
• Maintain accurate digital and physical lease files and databases
• Track important lease milestones (expirations, options, rent escalations)
  

Financial & Reporting Functions

• Assist with account reconciliation, and deposit tracking
• Review and route invoices for approval; ensure timely payment processing
• Generate and distribute leasing activity reports for management
• Support budget preparation and operational planning
  

Compliance & Recordkeeping

• Maintain compliance
• Perform background and credit checks
• Monitor certificates of insurance and vendor compliance documentation
  

Cross-Department Coordination

• Collaborate with property managers, legal, accounting, and maintenance teams
• Communicate policy updates and ensure consistent leasing practices
• Support audits by providing lease documentation as needed
  

General Office Tasks

• Manage leasing calendars, appointments, and correspondence
• Perform data entry and update CRM/property management systems
  

Preferred candidate profile

• 1+ years experience in leasing, property administration, real estate, or related administrative role
  
• Knowledge of commercial property management operations
  
• Familiarity with lease agreements, onboarding, and Fair laws
  
• Experience with property management systems
  

Skills & Competencies

• Excellent communication and customer service skills; able to maintain positive relationships
  
• Strong attention to detail with highly accurate data entry and document handling
  
• Organized and able to manage multiple tasks, deadlines, and priorities independently
  
• Strong problem-solving skills with proactive follow-through
  
• Proficiency in MS Office Suite (Excel, Word, Outlook) and CRM/database tools
  
• Ability to read and interpret leasing terms and financial documents
  
• Team player with a collaborative mindset across departments
  

Additional Assets (Nice to Have)

• Real Estate License or property management certifications (e.g., CAM, NALP)
  
• Experience analyzing rent rolls and supporting budgeting processes
  
• Multilingual capability depending on tenant demographic