Leasing Administrator

Job Title: Lease Administrator/Lease Analyst

Location:

Shift Timing:

About the Role:

Lease Administrator

Key Responsibilities:

• Monitor and track

  lease expirations, rent escalations, co-tenancy clauses

  , and other lease terms to ensure compliance with internal policies and external agreements.

• Review and validate invoices and lease documents

  to identify discrepancies, savings opportunities, and initiate appropriate corrective actions.
• Manage the

  accuracy and timeliness of monthly rent calculations and payments

  , including off-cycle adjustments.
• Conduct

  desktop audits of CAM (Common Area Maintenance), Real Estate Taxes, and Insurance reconciliations

  to ensure proper accounting treatment.

• Abstract and enter lease data

  (including renewals and amendments) into the

  Database system

  and maintain up-to-date digital records.
• Coordinate

  GL codes and vendor payee details

  with the Accounts Payable (AP) team to ensure correct financial entries.
• Track and reconcile

  security deposits

  and ensure timely documentation.
• Manage requests for

  insurance certificates

  verify compliance and initiate renewals through insurance brokers as needed.
• Collaborate with

  landlords, legal, and facilities management teams

  to address and resolve lease-related issues.
• Ensure

  data integrity

  and maintain organized electronic lease files and supporting documents.
• Perform other assigned duties and support special projects as required.

Qualifications & Skills:

• Education:

  Bachelor's degree in Accounting, Finance, Commerce, or a related field.

• Experience:

  15 years of experience in

  Lease Administration

  , preferably within the

  Real Estate or Property Management

  industry.
• Knowledge of

  Accounts Payable (AP)

  and

  Bookkeeping

  processes in real estate.
• Strong understanding of

  lease language

  and terms used in retail or commercial leases.
• Proficiency in

  Microsoft Office

  , particularly

  Excel

  (basic to intermediate level).
• Excellent

  communication and analytical skills

  with keen attention to detail.
• Ability to

  multitask

  and manage deadlines in a fast-paced environment.
• Experience with

  lease administration databases

  (e.g., Stemmons or similar) is a plus.