Job
Description
Job Content Key areas of accountability/responsibility Execute operational activities in the following areas: Accounting Controlling Procurement Accounts payable Credit management Ensure service is delivered in line with agreed controls and procedures Activities are processed in different systems for different clients in a variety of countries. Determining optimizations and standardizations in current way of working In 1st 2 years involved in the migration of activities from the countries to the shared service center. Per area following: Accounting Performing day to day close activities Ensure adherence to Financial Closing Cockpit / Month end activities / close tasks Monitor and analysis of General Ledger Accounts and in close liaison with Single Point of Contact and with streams suggest and implement possible solutions Stimulate the improvements and standardization of processes within the General Ledger Department, in-order to increase efficiency and quality of the operations Perform daily / weekly / monthly audits as per the process requirement Work on special projects as needed Support preparation of standard and ad hoc management reports through information verification, proofreading, assembly and other related activities. Resolve all queries and disputes with appropriate stakeholders to maintain internal customer satisfaction Prepare and Maintain integrity of the General Ledger reconciliations to appropriate sub-ledgers and supporting documents including month end reconciliation to the General Ledger Provide General Ledger Accounting relevant procedures (instructions). Ensure procedures are up to date and fully complied with internal controls Identify, analyze and resolve process issues and deliver clear and timely communication on all issues, both internal and external Controlling Ensure service is delivered in line with agreed controls and procedures Assist in budget preparations Process final budget in SAP Support in FOOP, CAPEX, OPEX and Management reporting & consolidation Monitor accounting processing of FSS in line with DAR Transfer pricing monitoring Calculate journals for the financial part of the Enterprise Model (fees Tolling, stock-level management) Ensure adherence to IFRS Support Senior Financial controller in the contact with the Auditor for financial audit and as contact for 3rd party and non-financial audit Maintain an open workable relation with the operational business controller and Accounting employee in FSS Procurement Accounts payable Invoice processing with or without Purchase orders Check invoices on completeness and correctness of data with regard to account assignment and (international) VAT aspects Verify invoice against purchase order in the various ERP system predominantly SAP Post the invoice in the integrated ERP system SAP Communicate with to resolve any open items with vendors & blocked invoices for AP (MRBR, VFX3) Participate in the quarterly intercompany matching in SAP SEM Initiate and organize the payment of the invoices Participate in the Purchase To Pay process to achieve first time right handling of invoices by taken initiative for solving structural issues Credit Management Account Receivable: Process incoming payments in Accounts Receivable (AR). Check and post bank Costs, discounts and payment differences. Process incoming electronic statements. Prepare, check and transfer electronic draft and direct debit collections (various systems in different countries). Control the different clearing accounts. Correct internal Business Group payments received on wrong bank accounts. Prepare payments of credit notes (incl. rebates) to customers, and process via Credit Management Department in Sittard to the responsible Business Group (BG). Spot risks and non-conformities in accounts receivable process and initiate corrective actions. Generate downloads from SAP and preparation for several reports. Register specific information in SAP as preparation for special reports (e.g. incorrectly) taken discounts by customers when applicable. Prepare dunning proposals (for customer follows up for payments) Support Credit Controller in accounting tasks when necessary (clearing, correction postings etc.) Communication across various internal DBS stakeholders (Front office, Credit Controller, CRAC employee, Key User) Credit Risk: Responsibilities Assess the creditworthiness of (potential) customers, expressed in risk categories, and advise credit limits per customer. Keep the knowledge updated regarding customers creditworthiness by means of periodical reviewing, taking all available and valuable information into account, like financial reports visit reports from sales, the internet and third parties. Achieve the Key Performance Indicators (KPIs) that has been agreed with the BG/BU/SUs. Keep up with financial developments in the assigned countries. Signal consequences with respect to credit risk issues in a timely way. Authorities To grant credit limits in accordance with the authorization rules. To assess the customers credit risk category, being of crucial importance in respect to SAP s blocking system. To establish or modify the credit risk category of customers Cash Management Activities: Process Bank Statements in SAP Hedging Booking of Bank Statements Control and Analysis of relevant bank balance accounts Make proposals for required General Ledger postings Monitor outstanding debtors and creditors Releasing of payments thru Treasury Solve rejected payments Process salary payments Reconciliations of In-House cash with Treasury System Complexity of the job Monitoring of integrated accounting and reporting process for the customer and proactively identify problems Multiple ERP environments (SAP and non-SAP) Multiple stakeholders in different countries Non-Standard processes Combining daily operations with migration activities Knowledge and educational level Master s Degree in Accounting/Financial Controlling or Commerce Knowledge DSM organization Very good accounting knowledge Good knowledge of SAP FiCo, Accounts payable and Procurement Very good knowledge on procurement processes Very good knowledge on account payable processes Good knowledge of credit management processes Good knowledge of Fiscal Reporting requirements Knowledge of IFRS (preferred) Good written and spoken English Preference: Good written and spoken Spanish or Italian Required level of experiences - Minimum 4 years of experience in General Ledger Accounting - Minimum 2 years of multi-national organization Experience - Minimum 4 years of proven experience in a multi-functional team, including Accounts Payable, General Ledger Accounting and Procurement. - Extended experience of working with SAP-FiCo - Extended experience of working with other ERP systems. - Experience with issue handling Capabilities Technical capabilities (expertise) Technology expertise, process expertise (awareness) Accounting knowledge, Finance Planning, Forecasting & Budgeting (in-dept) Non-technical capabilities (behaviors) Communication, Persuasion, Negotiation (in-depth) (Team management), Collaboration Business awareness (awareness) Project/Process Management Other capabilities Shared Services management (awareness) Definitions Technical capabilities (expertise) Accounting knowledge, Technology expertise, process expertise (awareness) Demonstrates knowledge of a broad set of accounting principles and techniques (e.g., IAS, US GAAP, etc.) Evaluates and analyzes financial statements Applies relevant (most suitable) cost accounting techniques (e.g., activity-based costing) Records financial transactions in internal and external books of accounts Keeps pace with changing accounting regulations and standards Technology expertise, process expertise (awareness) Uses financial systems such as Cognos, Hyperion, SAP SEM etc Generates reports with customized data parameters to aid decision making Understands and adheres to all internal and external consolidation processes to develop financial statements Closes financial books accurately and efficiently Identifies opportunities to simplify, standardize, and improve internal processes Non-technical capabilities (behaviors) Communication, Persuasion, Negotiation (in-depth) Articulates complex ideas clearly and concisely, listens to other s viewpoints and adapts, and uses narratives to enhance messages Writes clearly and concisely and uses graphics to aid in correspondence Constructively challenges assumptions and goals, pushes thinking and uses data and facts to present compelling arguments Negotiates practical compromises to satisfaction of all parties (Team management), Collaboration Aligns team priorities to business needs and team capabilities, manages projects effectively and provides team guidance and support Looks for networking opportunities, helps stakeholders see trade-offs when making finance requests and creates buy-in for change across the organization Business awareness (in depth) Understands financial implications of business activities and strategic objectives Project/Process Management Balances and prioritizes multiple responsibilities, breaks work into process steps, and keeps stakeholders informed Other capabilities Shared Services management (awareness) Meets deadlines, takes initiative and ownership of timely and quality execution Behaviors DSM Behaviors GBS Competencies Statements Customer and External Focus - Passion for customers - Commercial mindset - Business context - Seeks customers feedback and uses it to improve the service. - Focuses everyone s effort on the customer. - Knows how own department contributes to DSM s success - Challenges poor use of time and resources -Knows the complexity of working within a large business and uses this to get results Finds out about developments across the business and shares this with others. Drive for Results - Results focus - Planning and organization - Decision making - Keeps the key deliverables under the spotlight - Firmly confronts others if agreed results are not delivered. - Turns goals into realistic plans - Prioritises own work - Shows good judgment when making decisions. - Takes a broad range of facts and opinions into account when making decisions. Engage People - Team Working - Motivation - Communi-cation - Acts as an teamplayer. -- Offers to help others - is both positive and supportive when others are at risk of being negative or demotivated - Uses a variety of formal and informal channels to make sure information gets through. -Checks the impact of communications to improve effectiveness. Improve, Innovate and Change - Innovation - Influencing -Pursuit of excellence - Challenges the way it has always been done. - Comes up with new ideas and approaches. - Demonstrates mutual interest and co-operation. - is able to overcome objections in a positive way. - Shows a desire for efficiency. - Demonstrates high personal standards.
