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Piramal Finance
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Lead - ESOP Administrator

Lead - ESOP Administrator

Piramal Finance

6 - 7 years

8 - 10 Lacs

Mumbai

Posted:7 hours ago| Platform:

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Skills Required

ESOP administration Record Keeping Employee Communication Team leading Risk assessment Documentation

Work Mode

Work from Office

Job Type

Full Time

Job Description

JOB OVERVIEW:

Manage all activities related to the issuing and administration of the Employee Stock Ownership Plan, ensuring smooth allocation, transactions, and compliance. Collaborate with the secretarial team and communicate effectively with employees about the ESOP program.

KEY STAKEHOLDERS: INTERNAL

Human Resources, Employees, Compliance, Finance

KEY STAKEHOLDERS: EXTERNAL

External vendor for ESOP administration, CA, Trust Bank account

REPORTING STRUCTURE:

Reports to Global Head - Total Rewards

EXPERIENCE:

6-7 years of experience in ESOP administration or related fields, preferably in a corporate environment.

Understanding of the ESOP regulations and tax laws in India, overseas experience is a plus.

Experience working with ESOPs in a publicly listed company.

Knowledge of working with stock transfer agents and managing employee share schemes.

Prior experience in a liaison role between legal, finance, and HR teams

Experienced in handling confidential information.

SKILLS AND COMPETENCIES

Liaising: Networking and relationship-building with external stakeholders.

Communication: Strong written and verbal communication skills for diverse audiences.

Analytical Thinking: Proficient in risk assessment and problem-solving.

Technology Proficiency: Familiarity with online ESOP administration tool.

Timeliness: Adherence to timelines on ESOP related transactions.

KEY ROLES & RESPONSIBILITIES

ESOP Allocation & Transactions:

Work on the development of ESOP plan for all businesses & related documentation for grants of options to employees

Oversee the allocation of ESOPs to eligible employees, ensuring the process is fair, transparent, and in accordance with the companys policies.

Manage the ESOP exercise process, including the issuance of options, handling transactions, and documentation.

Work closely with internal teams to ensure smooth implementation of stock option transactions.

Prepare and maintain accurate reports related to ESOP vesting, exercise, and forfeiture.

Overseas Documentation for ESOPs

Manage the process of PAN issuance of overseas employees

Manage the process of Demat account opening in India for overseas employees

Oversee documentation for overseas employees at the point of exercise and remittance

Post sale of shares, manage the CA in India for regulatory requirements

ESOP Trust Management:

Administer and manage all activities related to the ESOP trust, including fund management and allocation of shares.

Monitor and track ESOP-related transactions and maintain accurate records.

Employee Communication & Support:

Develop and deliver clear communication about the ESOP plan to employees, including eligibility, vesting schedules, and other critical information.

Serve as the lead for ESOP related query management for employees, including overseas employees.

Organize training sessions and workshops for employees to enhance their understanding of the ESOP process, including plan, grants, exercise, vesting, documentations (overseas).

Maintain clear documentation and FAQs on the companys ESOP platforms for easy access by employees.

Liaison with Secretarial Team:

Collaborate with the secretarial and legal team to ensure all regulatory and legal aspects of ESOP administration are met.

Understanding of regulatory requirements with FDI (FIRC, FCTRS)

Provide support during board meetings / NRC and shareholder meetings related to ESOP matters.

oCoordinate with the company secretary on share-related matters and required filings.

Liaison with Finance for Accounting & Auditors:

Collaborate with the finance team to ensure accurate accounting of ESOP transactions, including grant, exercise, and forfeiture.

Assist with the annual & quarterly audit process by providing required ESOP-related documentation and reports.

Ensure proper valuation of stock options for accounting and reporting purposes.

Compliance and Reporting:

Ensure adherence to all statutory requirements, including periodic filings and reporting with RBI.

Monitor changes in regulations and keep the ESOP framework updated.

Record Keeping:

Maintain accurate and up-to-date records of all ESOP transactions, including stock option grants, exercises, and forfeitures.

Ensure that the ESOP registry and employee stock certificates are maintained in compliance with legal requirements.

Qualifications

:

Bachelor's degree in Finance, Commerce, or related field. Professional certifications (such as CS, CA, or equivalent) are a plus.

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Piramal Finance

Financial Services

Mumbai

250+ Employees

450 Jobs

Key People

Ajay Piramal

Chairman
Shreyas Tiwari

CEO
Swati Piramal

Vice Chairperson

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