Jr Executive - Export Documentation

Job Summary:

We are looking for a detail-oriented Junior Executive Export Documentation to support our export operations. The role primarily involves preparing, thoroughly checking and verifying export-related documents received from the CHA (Customs House Agent) as per the prescribed checklist, ensuring accuracy, completeness, and compliance with export regulations. The candidate should also be capable of basic coordination and professional communication with agents and internal teams.

Key Responsibilities:

• Prepare, verify and cross-check all export documents received from the CHA, including but not limited to:

  • Shipping Bill

  • Commercial Invoice

  • Packing List

  • Bill of Lading / Airway Bill

  • Certificate of Origin

  • Insurance documents

  • Sales invoice and E-way Bill

  • Any other export-related documents as per checklist

• Ensure all document details (HS code, product description, quantity, value, consignee details, ports, etc.) are accurate and consistent across documents.

• Coordinate with CHA, internal teams, and logistics partners to resolve discrepancies or corrections in documents.

• Maintain proper records and filing (physical and digital) of export documentation.

• Assist in preparing basic export documentation drafts when required.

• Update and maintain export-related data and trackers in Excel.

• Ensure adherence to export compliance norms and internal SOPs.

Required Skills & Qualifications:

• Graduate in Commerce, Business Administration, or a related field (preferred).

• Basic understanding of export documentation and procedures.

• Strong attention to detail and ability to thoroughly review documents.

• Proficiency in MS Excel and MS Word.

• Good command over written and spoken English.

• Ability to communicate confidently with external agencies.

• Willingness to learn export regulations and documentation processes.

• Organized, responsible, and process-oriented mindset.

Preferred Attributes:

• Prior exposure to export documentation or CHA coordination (internship or job).

• Familiarity with export checklists and compliance requirements.

• Ability to work under deadlines and handle multiple shipments.