Job Opening For Front desk Officer in Pune!!

Essential Duties & Responsibilities:

Front Desk Officer

• Key Responsibilities: Greeting and welcoming guests as they arrive at the office.
• Directing visitors to the appropriate person or department. Answering, screening, and forwarding incoming phone calls.
• Coordinating with Vendors for Gate Pass/ Gate Entry related process
• Maintaining a clean and organized reception area.
• Managing office supplies and inventory.
• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Answer all incoming calls and redirect them or keep messages
• Scheduling Meetings with respective person in the company and coordinating office activities
• Receive letters, packages etc. and distribute them
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Check, sort and forward emails
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Monitoring Stationary Supplies request and availability of required office supplies.
• Monitor office expenses and costs
• Take up other duties as assigned (travel arrangements, schedules etc.)
• Admin Related activities like monitoring the Office vendors & take the necessary action required
• Address the all-admin related issues & solved it on priority
• Coordinating with Vendors for Annual Maintenance Contracts and activity monitoring
• Staff Attendance Monitoring & Leave Management

Preferred candidate profile

• Proven experience as front desk representative, officer or relevant position
• Knowledge of office management and basic bookkeeping with daily administrative actives
• Familiarity with office machines (e.g. printer, plotter, coffee machine etc.)
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation
• Any social media or marketing Couse will be an additional advantage

Kindly share your resume on sthite@ptd-cs.com