Invoice Audit Executive

Job

The Invoice Audit Executive is responsible for overseeing the accuracy and integrity of invoices related to transport and logistics operations. This includes auditing and verifying billing details, ensuring compliance with contractual agreements, and addressing discrepancies in invoices. The role supports the companys financial processes by ensuring that transportation-related costs are accurately recorded and billed, ensuring efficient payment cycles and minimizing financial risks. The Invoice Audit Executive will directly report to the Director of TES.

Key Responsibilities:

• Review and audit transport and logistics invoices for accuracy, completeness, and compliance with company policies and contractual terms.
• Ensure that all invoices are processed in a timely manner and in line with service agreements and established budgets.
• Identify discrepancies, including incorrect rates, quantity mismatches, and unauthorized charges, and collaborate with relevant departments to resolve issues.
• Ensure correct application of taxes, duties, and other regulatory charges.
• Prepare reports highlighting discrepancies, overcharges, and non-compliance with contract terms.
• Assist in the preparation of management reports on invoice audits, cost trends, and budgeting accuracy.
• Support the Finance team in the reconciliation of vendor accounts and discrepancies in payment.
• Communicate with transport and logistics vendors to clarify billing issues and resolve disputes in a professional and timely manner.
• Maintain detailed records of correspondence, adjustments, and agreed-upon resolutions with vendors.
• Ensure compliance with internal policies, accounting standards, and regulatory requirements related to transport and logistics invoicing.
• Maintain organized documentation of audits, adjustments, and final invoice approvals for future reference.

Qualifications:

Education:

Bachelors degree in accounting, Finance, Business Administration, or related field. A master's degree in the same

field would be preferred.

Experience:

Skills and Knowledge:

• 3+ Years of experience working with QuickBooks for invoicing and reconciliation.
• Strong understanding of accounting principles and invoicing processes in AP and AR.
• Excellent attention to detail and problem-solving abilities.
• Excellent oral and written communication skills for dealing with vendors, clients, and internal teams.
• Proficient in Microsoft Excel and other data analysis tools.
• Familiarity with transport and logistics operations, including shipping, freight charges, and customs duties.(preferably Asset based Logistics for US Client)
• Strong attention to detail and ability to spot discrepancies.
• Excellent organizational and time-management skills.
• Ability to work both independently and as part of a team.

Shift

US

Interested Candidates Contact with HR - 9843216432