Inventory & Sales Coordinator

Keystar Gems Inc. is a New York-based lab-grown diamond wholesale and manufacturing company. We work with clients across the U.S and Canada, offering a wide inventory of certified diamonds and custom jewelry solutions.

We’re seeking a sharp, detail-oriented team member to support our operations and sales coordination remotely from India.

Key Responsibilities

• Issue and update 

  memos and invoices

   using internal inventory systems
• Maintain 

  payment logs

  , track pending memos, and follow up on due dates
• Post 

  stock lists

   to WhatsApp broadcast groups and coordinate with clients
• Create, organize, and update 

  Excel/Google Sheets stock and order reports

• Assist in preparing 

  customer-facing documents

   (PDFs, pricing lists, etc.)
• Coordinate daily with the NYC sales team and Indian production team
• Make professional WhatsApp/phone follow-ups when needed

Skills Required

• Proficient in 

  Microsoft Excel

   and 

  Google Sheets

• Strong English communication (written + verbal)
• Organized and responsive, with good time management
• Comfortable using 

  WhatsApp, Gmail, Google Drive

• Experience in admin, CRM, sales coordination, or back-office roles (any industry)