Ice Cream PO Admin Assistant

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Job Title: Assistant to the OPUS Programme Team

Scope: Global, Full time

Reports to: OPUS Programme Lead

Location: Pune

If you are in the Unilever Ice Cream business or consider choosing to work for the Unilever Ice Cream business, you will work for the Global, leading Ice Cream player with 7.9bn Turn Over in 2023. The Ice Cream business is operating in a highly attractive category, as we are part of the 1 trillion snacking and refreshment industry, growing consistently at high pace. We have strong brands equities: 5 of top 10 selling brands including Wall's, Magnum, Ben &Jerry's. We are investing to unlock the full growth potential of Ice Cream as a standalone entity, once we separate from Unilever, which is planned to happen by November 2025.

Ice Cream has distinct characteristics from Unilever's other operating businesses and the growth potential of Ice Cream will be better delivered under a different ownership structure. As Ice Cream company we are committed to developing and nurturing talent within our Ice Cream company. You will have ample options for career growth and exploration, allowing you for you to explore roles and opportunities across the new organisation. Your career development will be a priority for us, and we are dedicated to supporting your growth journey within the new company. We hope that you will want to build the new chapter of our Ice Cream history together with us.

Unilever Ice Cream is the largest global Ice Cream Company in the world, with over 100 years of experience delivering a diverse range of indulgent, yet responsible, craft food experiences and treats delighting consumers. Committed to innovation, quality, and sustainability we have 35 brands, including 3 one billion Euro brands (Magnum, Wall's, Ben & Jerry's), a strong presence in over 60 countries, generating annual revenue of over $8 billion. All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win.

We turn the ordinary into the extraordinary by designing unique and innovative Ice Cream experiences that make life taste better, creating joyful experiences. In our Ice Cream business, we're crafting the future through innovation and imaginative minds, creating unique products. We spark moments of happiness for people and within the communities where we operate. However, it is not as simple as it may seem. As Ice Cream makers we are serious about happiness. With warm hearts, we create the coolest products.

JOB PURPOSE:

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Assistant to support the OPUS ERP Programme Team. This role is pivotal in ensuring the smooth execution of a company-wide transformation programme. Enterprise Resource Planning (ERP) is a unified software platform that integrates and manages core business processes-such as finance, HR, supply chain, procurement, and manufacturing-into a single system. As we establish ourselves as an independent entity, we must transition from Unilever's legacy systems to our own integrated ERP platform. This transformation ensures that our operations are streamlined, scalable, and aligned with our strategic goals as a standalone company.

The ideal candidate will be a dynamic professional with strong coordination, communication, and problem-solving skills. You will provide high-level administrative support to the OPUS Programme Lead and will play a key role in managing logistics, reporting, and governance for the ERP implementation programme. This is an exciting opportunity to work at the intersection of technology leadership and business transformation.

Key Responsibilities:

1. Executive Support for the OPUS Programme Lead:

• Manage their calendar, scheduling meetings, and ensuring efficient time management.
• Handle confidential information with discretion and professionalism.
• Coordinate travel arrangements, expenses, and administrative tasks.

2. OPUS Programme Support & Coordination:

• Provide administrative and operational support to the OPUS leadership team.
• Organize and facilitate programme meetings, workshops, and steering committee sessions, managing agendas and follow-ups.
• Prepare Purchase Orders and drive them through the system including approvals from Infosec/Cyber as required
• Assist in the preparation of status reports, executive presentations, and stakeholder communications.
• Support onboarding for new OPUS project team members, ensuring they have the necessary tools and resources and upskill them in Ice Cream ways of working

3. Communication & Stakeholder Engagement:

• Act as a key liaison between the OPUS leadership team, OPUS programme stakeholders, and external partners.
• Draft and distribute internal communications, newsletters, and updates to keep stakeholders informed.
• Support change management initiatives by assisting with communication plans and engagement activities.

4. Project Logistics & Event Management:

• Manage logistics for ERP-related events, including workshops, training sessions, and team offsites.
• Ensure seamless coordination between OPUS teams and business units during the ERP implementation.
• Maintain programme documentation, ensuring accessibility and version control in shared repositories.

Qualifications & Experience:

• Experience: 5+ years in an executive assistant, project coordination, or programme support role, ideally in an IT or ERP environment.
• Education: Bachelor's degree in Business Administration, Information Technology, or a related field preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams), project management tools (e.g., JIRA, Asana, Trello), and document collaboration platforms (e.g., SharePoint, Confluence).
• Organization & Multitasking: Ability to manage multiple priorities, work under pressure, and maintain attention to detail.
• Communication & Interpersonal Skills: Strong verbal and written communication skills, with the ability to interact confidently with senior executives and diverse teams.
• Problem-Solving & Initiative: A proactive mindset with the ability to anticipate challenges and take action before issues arise.

What You'll Gain from This Role:

• Hands-on ERP Experience: Work directly with ERP leadership and specialists, gaining valuable experience in system implementation, project coordination, and troubleshooting.
• Career Growth in ERP & Project Management: Exposure to ERP leadership decision-making, project management methodologies (Agile, Scrum, etc.), and strategic planning.
• Cross-Functional Collaboration: Work with multiple departments, vendors, and stakeholders, enhancing your ability to communicate and coordinate complex IT initiatives.
• Skill Development: Improve technical proficiency in ERP systems, IT support processes, data management, and business workflows.
• Networking Opportunities: Build connections with IT professionals, business leaders, and technology vendors, opening doors for future career advancement.

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ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE

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