HR and Admin Senior Coordinator

Role & responsibilities Human Resource Administration and Management Handling day to day functions in regards to HR and Administration issues. Attending phone calls and respond to all sort of HR & Admin related queries. Maintenance of staff personal files in a firmly manner. Responsible of keeping updated employee data in a physical and digital form in Zing- HR. Preparation of staff duty rosters. Book Keeping (Responsible for handling office records/files). Responsible in handling staff medical (pre-joining). Maintenance of office stationery/minor repair and maintenance. Supervise housekeeping staff in keeping the work place neat and tidy at all times. Preparation of HR letters as per the requirement. Preparation of Offer Letters, Engagement Letters, Renewal Letters etc., as and when needed. Works on employees contract and necessary action and follow up. Recruitment and Selection Keeping resume data bank up to date in a well-organized way. Assist HR Manager in screening/short listing CVs. Call and take the initial telephonic round to judge the suitability of candidates before inviting them for personal interview. Inform Recruitment Panel members in advance about the interview dates and venue, and make the interview arrangements accordingly. Preparation of interview sheet date-wise about the selected/rejected/KIV candidates. Collection and storage of employee documents (Resume, Job Application Form, Interview Evaluation Form, Educational Certificates, Experience Certificates, Mandatory ID Proofs, Back Office Forms etc., Verification of educational & experience certificates submitted by the candidates. Prepares HR Offer Letters/Letter of Engagement for selected candidates. Preparation of Offer Letters, Engagement Letters, Renewal Letters etc., Conducts basic orientation of new employees. Conduct induction program to the new joiners Assisting in completion of documentation and AEP formalities. Responsible to nominate new joiners for AVSEC program and to ensure all new joiners are issued with AEPs within the stipulated time. Coordination with Training department for fresh training batches and further follow up. (Coordination with L & TD department for training to new entrants and refresher training to existing employees) Payroll and Administration Works on attendance module and coordinate with all departments to avoid discrepancies in salary processing.(Coordinate and collect the salary data (staff attendance, OT report, Allowances detail etc., from all the department, compile, update, verify and arrange to send it HR Manager for salary process) Validate the Muster Report received from HQ for final salary process. Assist in payroll processing and verification. Attending staff salary issue and resolve the issue (Handling staff queries and concerns about salaries and to resolve it) Staff Welfare Attends to employees grievances and complaints; provides guidance if necessary. Provide assistance and support to employees in need, ensuring their overall wellbeing and welfare. Conduct assessments and evaluations to identify employees welfare needs and concerns. Maintain confidential records of employee welfare cases and ensure data privacy and security. Shall be a SPOC in regards to employees medical insurance needs. Perform other duties as assigned by Reporting Authority. Responsible and accountable for overall quality, safety and security of operations in the assigned area of work. Responsible for reporting to his supervisors occurrences, events, violations and acts that may affect safety, security and company reputation. Preferred candidate profile Bachelors in Arts/Commerce from recognized university. Bachelor Degree in any stream. Masters Degree in Business Administration/ PGDM in HR would be an added advantage. Minimum 6 months experience in recruitment & Selection. Minimum 3 to 4 years working experience in HR domain is mandatory. Shall possess sound knowledge of official correspondence.